ERP for school

ERP for school: One step forward in education technologies

Thanks to the online software tools available these days such as ERP for school the process of school management has reached the 21st century, so to speak. The biggest benefit of this system is that it makes administrative works of a school really easy and it is possible for the schools to run the system in an efficient manner. These systems are also blessed with a number of core modules that benefit each and every person connected to a school including the administrative staff, parents, students, and teachers.

What are the benefits for the management?

As far as ERP for school there are several benefits that the school management can have.

First of all, it lets them automate all the work done by the various departments of the school. These systems can automatically generate stuff like timetables as well as online boards from where the management people can get updates and notifications. With the help of such a system, they would be able to manage many systems as well. It is also a good interface for purposes related to communication. With the help of school management ERP software, the management can also gather huge databases and maintain them easily enough.

The best part of it is that it helps you save money.

What are the benefits for the students?

As far as the students are concerned, they also stand to gain from web school ERP. They will be able to get better access to schedules as well as information on crucial aspects of their academic career such as examinations, grades, and attendance. They will be able to better interact with their fellow students, teachers, and the various administrative departments. They will be able to participate in the discussion forums in their school and publish reviews and articles written by themselves.

They will also get electronic access to their school library. At the same time, this system allows them to submit homework online as well.

What are the benefits for the teachers?

As far as the teachers are concerned the biggest benefit that they can get from school management system software is that they have to deal with less amount of paperwork. They are also able to manage data like marks, attendance sheets, and grades on their computers, which is a lot more convenient when you come to think of it. They get their schedules online and this helps them plan their work and life in general in a much better way.

They also get more time that they are able to devote to their students. They are also able to communicate much better with the students and their parents. They can assign homework online and since the students can submit them online as well they can check them online as well.

What are the benefits for the parents?

With the help of school information management system parents stand to gain significantly as well. They are able to add to their levels of involvement in the various activities of the school especially ones that concern their children.

They get trustworthy information on how well or poorly their children are doing at school. It is easier for them to pay the fees as well. There is not much paperwork as such and this means that they are able to complete their work in a shorter span of time. This reduces the wastage of time. They also get updates on the upcoming events in their school.

Things to be kept in mind while implementing these systems

When you are trying to implement online school management software in your school there are a few things that need to be kept in mind.

The first thing that you should remember in these cases is that these aren’t foolproof at all. They are always improving and as such if you are not satisfied with a particular system you can always dismiss it and choose a new one. It is very important that you choose a system that can be customized according to the system of your school. The system should match your system perfectly. You should keep in mind the fact that a readymade solution may not exactly be what you are looking for.

These systems are difficult to choose as such. It is also important that you are not completely dependent on this system as far as support service and maintenance are concerned. If you do not have a proper system for backup there is always a chance that data could get lost and that could be really problematic for all including the students. It is also important to train your staff members to use these systems. The same thing goes for parents and students as well. They should be taught how to use the various functions in an ERP for school. You would need to provide such training on a regular basis to all the new students that enroll at your school.

Similarly, if you use a new system such training will have to be provided as well. The biggest benefit of these systems is that they always make a positive difference to the way a school is managed. All the various stakeholders in a school – parents, teachers, students, and administrative staff get the benefits of the different educational routines and the superior quality of work that they are able to do thanks to the new system. With high-quality software tools, it is possible to improve both learning and management.

Why are these systems necessary?

This is the era of internet and as such systems such as these have become very important. As a scholastic institution, it is very important to become a digitized one so that you are able to keep pace with the time when you are working. It also helps that these systems provide you a whole range of benefits for all as have been mentioned above.

Better experience for the users

There is a definite ideology behind the creation of these systems and that is to provide an absolutely new culture of education across the schools. The makers of these systems are aware of the practical challenges that schools face with regarding operation, and they try and make sure that they provide you the best working experience possible.

Responsive systems

These products are designed in such a way that they can operate on just about any smartphone. This is why you – the administrators – are able to view all the data related to your school and change it at the time and place of your choosing. These systems have been proven to be extremely responsive to iOS, Android, and Windows. These days, people prefer to be more on their tablets and phones and as such these advanced features help you run the school properly enough.

Simplification of education

Yet another major benefit of these systems is that the process of education becomes a lot simpler than before. These systems can guarantee you consistent and uninterrupted streaming on just about any platform. This is how you would be to see data and modify it with such ease as well. It also does not matter which browser you are using – Chrome, Internet Explorer, or Firefox – you should be able to get the best possible quality.

The involvement of the finest brains

The best part of such software is that it is able to do just about any work that you wish it to do. The long-term capabilities of these software products endear them highly to one and all. The team of experts who build such products is able to offer you the finest product that you are expecting from them. Since the features of these systems are user-friendly you have complete control over the system.

Complete value for money

The makers of the enterprise resource planning (ERP) software systems created for the schools are available in a wide range of packages and varieties. This means there is always going to be something or the other that you are going to find useful – exactly what you need. It would be with the money that you have earmarked for this purpose and also suit the technical specifications that you have. The makers of these systems make sure that you get the best backup in the money that you can spare in terms of security and usability. It can be said for sure that this is exactly the kind of academic backup that you need.

School ERP System

Paperless Solution: School ERP System

Reduce the carbon footprints by introducing the ERP system in your institution

It does not really matter if your school is big or small. It needs to maintain data on a consistent basis and make sure that the entire process done in an impeccable manner as well. All the activities being done in the school need to be maintained in the records. This could include recording data on the attendance of students and teachers to sending the progress reports of the students to their parents. It is basically the responsibility of the management of the said institute. It needs to make sure that all the operational data is maintained and that too in a secure way, to achieve this you need school ERP system.

This is the reason why you see so many schools hiring IT (information technology) staff on a temporary basis in order to maintain their data and also perform other functions related to running the school in an efficient manner. These people do play an important role in making sure that the school is being managed in an effective manner. In spite of that, it needs to be kept in mind that this is a rather costly solution, to say the least since you do need additional employees to make it work. This is where web-based school ERP software (enterprise resources planning) made specifically for such institutes can come in so handy.

It makes a lot more sense for an educational entity such as a school, to have a system that is much easier to operate and is a lot more efficient when it comes to activities such as recording, communicating, compiling, analyzing, and scheduling all the activities that may be important to a school.

What does school ERP mean?

ERP can be defined as an automated system of sorts. They are designed with the specific intention of managing the work of an organization with the help of computers. The ERPs created for schools and colleges are meant mainly for catering to the various administrative requirements of such educational entities.

These web-based programs are categorized into a number of modules that are meant to manage separate functions. They also happen to be connected to each other and that is what makes integrating them into the school’s overall system so easy. This makes the normal work of a school or a college lot simpler, and thus better than what it was before. This happens because the load of the administrative bodies and members of the faculty are divided. No longer do they need to bear the entire burden all by themselves. This makes them feel lighten and allow them to acutely concentrate better on their core work – spreading knowledge among the students and helping them fulfil their true potential in life.

The benefits of education ERP software

With school ERP software, an institution can enjoy plenty of advantages. You would already have learned a few of them by now. At a very fundamental level, it needs to be acknowledged that storing and maintaining data accurately – in a school is a Herculean task. This is where one gets to understand the true worth of these systems.

Education ERP software helps in the seamless integration of such mammoth amounts of data in the school’s everyday working processes. These automation systems take care of the different administrative requirements of a school as well. Along with, they help teachers with important tasks such as preparing lectures as well as other work related to homework, discussions at class, and examinations in general. The data maintained in the ERP systems can also come in handy as far as providing correct and precise information to entities such as tax authorities and trustees is concerned. With the help of all the data at its fingertips, a school can provide the same as and when it is asked to do so.

These systems also come equipped with facilities such as SMS (short message service) as well as direct messages. This helps in the proper and perfect communication between important entities such as the top management of a school and its teachers, parents, and students. You can be sure that if such a system was adopted in your school it would lead to greater involvement of the students as well. Their education will be benefited as well since they would be able to gain round the clock access to homework, test papers, classwork, and others to name a few.

In short such software for school management, can be called the ideal platform for a student where she or he can review important aspects of her or his own academic careers such as study-related progress and overall attendance.

How can you choose one?

Choosing the correct school ERP software can be quite a tricky proposition as such. This is true even more in case you are not aware of what your institution needs in the first place. This is the reason why as and when you think of buying such a system for your school you should first note down all the features and benefits that you are expecting from such a system.

These should ideally be the ones that you need the most right now. Before you select a product in this regard, first ask the vendor company to provide a demonstration of how the product works. This will help you determine if the product is up to scratch or not. You would also be able to find out if it needs any modifications or not. Just because you have installed a product that enjoys a certain level of popularity do not expect it to solve all your needs and be as efficient as you would want it to be.

Before purchase must evaluate it on various parameters such as how it is performing? Is it giving you what you need? Is it a long-term solution to the problems that you may be facing right now? Ask these questions as the answers to the same would determine whether you buy it or not. It is always better to choose a solution that is cost-effective – one that you can tweak a little in order to satisfy your requirements as such.

In the end, it can be said that these products are easily one of the greatest technological innovations to have been created in the 21st century. Its primary aim – as has been stated already – is to make the processes of a school’s functioning simpler than before. This is a modern era when the emphasis is on reducing the amount of paperwork and creating a work culture that is better in terms of organization. All this is only possible when you make the entire system automated. It is really the time when you should welcome such school software systems and that too with open arms.

What do these products do?

As has been said already these ERP school management system is capable of performing a wide array of work related to the functioning of a school. Some of them may be mentioned as below:

  • Student profiling and documents
  • Examinations and progress cards
  • Online admissions
  • General register
  • Fee instalments and receipts
  • Library management
  • Parent communication via email and SMS
  • Analytical reports

Few above-mentioned features of school management software have elaborated below:

Student profiling

This is an important part of the work done by these systems. It has been seen that on an average, school miss out at least 20 percent of the data pertaining to their students.

The demarcation here is being done on the basis of the directives of the official authority bodies that deal with these matters. As such, schools find it rather difficult to manage all the documents related to students on a physical basis. For example, any school that has around 500 would have to maintain around 8 to 10 documents for each student. This means that they would need to take care of 5000 documents each year and that is always easier said than done.

Online admissions

Schools do spend a significant amount of money each year in order to admit students. If they are able to reduce the paperwork, in this case, they would also be able to reduce their expenses to a significant degree. The major costs in these cases are works such as printing admission forms, sorting them, and then distributing them among students.

Communication with parents also forms an important part of the work that they do. Research has shown that modern means of communication such as email and SMS are far more effective when it comes to getting in touch with the parents within a short span of time as opposed to traditional paper-based communication.

Similarly, other features play a vital role in school progress.

​School ​ERP

Future ​Ready: ​The ​Role ​of ​Tomorrow’s School ERP

Anticipating tomorrow’s needs today for your school ERP

Over the last two weeks, we have focused on a few problems a robust school ERP can solve for you and the features to look for when choosing the right school ERP for your specific institution. These problems and solutions have been comprehensive – and they have to be. These are issues that all stakeholders are grappling with, and the solutions cannot be piecemeal in nature or temporary.

But as many educators will be familiar with – the best solution is to anticipate and prepare problems, instead of trying to tackle them after they arise. Our institutions and the stakeholders that engage with them will continue evolving. Things are no different for educational institutions. It might seem like we are at the cutting edge of technology in the schools of today. Pens, papers, and blackboards have been replaced by tablets, touchscreens and whiteboards. Timetables are obsolete, with millions of books accessible on a device that fits in your pocket. The dog eating your homework is no longer an excuse that works (unless Fido chewed through your computer cables). A PTA is an old tradition that may seem obsolete to parents and students that have constant access to a teacher.

Are we at the zenith of educational technology?

Of course, not. Educational technology will continue to evolve as long as societies do. Which means that the limit does not exist. What can we then do today to be future ready? Anticipate the needs of tomorrow and how the school ERP your future self will use can start being built today.

Here are three changes we anticipate today and how a school ERP will tackle them:

Increasing accessibility to diverse students

It is not just ensuring that teaching material is neutral enough so as not to offend the sensibilities of an increasingly diverse student body, but ensuring that every student, no matter their socio-economic background and physical or mental abilities, has access to comprehensive education at par with their mainstream counterparts. The right school ERP will create processes that are accessible to every kind of student, without the need for segregation. Whether it is a text-to-speech function for those who are visually impaired, or problem sets that deal with real life situations relatable to a student in rural Botswana, the school ERP of the future thrives on diversity.

Increased personalisation

Personalised attention is something most schools today promise. So why is this on our future ready school wishlist? It’s because of the scale and depth of personalisation that students will expect – not hope for – in the future. Look at the platforms they engage with now! Their apps know their names, preferences, and what they seem to keep coming back for. Your school ERP
must take advantage of the wealth of data that is available to them everyday and continually improve itself to provide a better experience for its patrons.

Increasing access

Great, you have a future school ERP that is able to give personalised attention to a variety of different types of students. You’re good to go, right? Unfortunately, accessibility to education continues to remain an issue in 2017. While things are improving, social barriers continue to be a deterrent to putting students in classrooms. Where does a school ERP come in? If developers of the future school ERP focus on building platforms accessible offline, that are as light on the system as they are light on the pocket, a much larger swathe of students will be able to do what they do best – study hard to build brighter tomorrows.

Why Schools Should Adopt Technology Solutions

Schools are one area that have often fallen behind in keeping up with technology, for many different reasons. The point is that these institutions, just like businesses, should be open and willing to implement the best technology for their students and teachers.

There are many reasons why schools will benefit from getting onboard with these tools. The world is constantly changing, and there are new advancements being released minute by minute. Our children and teachers need to be up to speed with what’s going on, and knowledgeable about these topics when they leave the classroom one day. The only way to do this is to experience it for themselves. See why schools should adopt technology solutions.

Storage & Recovery of Files

It’s time to put away the paper and stop printing an enormous amount of documents at every turn. One way technology will help faculty and the administration out is by being able to store and recover files easily. All that’s necessary is to call a data retrieval services company who are experts in getting back your work. You’ll appreciate how quickly you can save, share and store important documents and retrieve them if any issues should occur.

Tightens the Relationship with Teacher, Student & Parent

One area that’s always lacking is the teacher, student or parent feeling out of the loop. Schools can use technology to improve the relationship and communication between teacher, student and parent. Imagine all being able to see and access the same information and talk to each other, should there be any questions or comments. This transparency will help the student succeed and the parent to see what they’re up to in the classroom. It’s a win-win situation for all parties involved and all made possible by the use of technology enhancements.

Improves Processes

Taking processes online is a huge improvement to the way it’s always been done in schools. Grades will be posted quicker, students can sign up for classes more efficiently, and parents can make payments online with the touch of a button. This will make everyone’s job easier and the school function a lot more seamlessly. There will be less confusion by all and manual errors to be made. The beauty of technology is that it helps you work smarter, faster and with fewer pain points.

Mobile Possibilities

Technology allows you the option to offer resources online and on your mobile device. This is where people are getting their information these days and how they’re communicating with each other. It only makes sense that schools would want to be in on the action and have a presence on mobile devices everywhere. There’s less paperwork involved, mobile saves time and money, and the faculty, students and parents have an improved way to connect.

Conclusion

It’s time for schools to make life easier on themselves and start adopting more technology solutions. All will benefit, and there’s not a whole lot to lose, given all of the upsides. This is why schools should adopt technology solutions.

school management software

Why institutes need school management software?

Institutions are a vital part of our society, helping the young generation realize their dreams, and making them a contributing part of our society. A school is also responsible for a student’s growth as helps them in developing various skills while imparting knowledge and nurturing self-confidence. Which makes it essential to have the best managing tools as part of the institution.

Managing routine working-on manually has always been a daunting task for the management team. Due to an apparent lack of technology, administrators and other stakeholders have a difficult time achieving their designated goals in allotted time. As a result, the institute begins to lag behind other institutes, causing them to lose the desired candidate’s attention. Success in everyday tasks is what’s in demand of the emerging education system, and to achieve that you need a robust and comprehensive school management software which will automate your institution’s operations. It improves the efficiency and effectiveness of daily institutional operations. But how do you know, if it’s the time to have a smart school management system in your structure?

Here are some signs to detect if an institution needs a school management software:

Communication Gap:

“A healthy connection is the key to a good relationship”

As we have witnessed, organized parents-teacher meetings have been over-hyped to be useful, while they are quite subjective rather than being objective to the results. Due to this reason, the parents do not have a clear grasp about the performance of their children and are oblivious to their progress. Online school management software helps towards bridging the communication gap amongst the students, parents, and the teachers via instant notification, resulting in remarkable student progress.

Examination:

“Exams are the key to assert the progress”

Conducting an examination is a hassle, which requires countless paperwork and laborious planning. Due to the time taking and cumbersome paperwork it becomes annoying for teachers as well as administrators. It’s not just the task of checking the answer sheets but also maintaining the records securely for a long duration. These kind of challenges are not only wasteful in time but also non-friendly for the environment. Such examination woes can be easily managed by using an ERP software.

Fees Submission:

“Nothing worth learning is free of cost”

Fee submission has been one of the most dreaded parts of a parent’s/guardian’s routine, not only does it hurt the wallet but is also a tiring and a tedious activity. To submit the fees in time, sometimes the caretakers miss their crucial work hours or the students miss their much-needed classes. The process of keeping the receipt safe is another part which has caused grieving hours for both the parties. With proper software in place,  such time taking activities can be performed instantaneously and with ease, parents can make online payments and keep track of the past payment history as well.

Bulk Data Management:

“No amount of paper can hold everything safely”

Accumulating entire records of school data on paper is not only quite wasteful but also infeasible. The records are always increasing, due to large enrollment activities, employee hiring process, and other organisational activities. So keeping track of all the records, and keeping it secure from prying eyes is not an easy task in itself. It is also not possible to recover damaged records due to natural disasters/problems. If all this seems very familiar, it’s about time you switched to a school management software.

Attendance Maintenance:

“Being present is the first step in readiness towards learning”

Regular attendance is an important part of discipline and shows alacrity for learning. It reflects the student’s moral code and shows their respect towards rules and discipline. It is a vital task of each institution often performed by the teachers, but due to its time-consuming aspect, involuntarily teachers lose precious time in this process. It causes a hindrance in the process of learning, as it is responsible towards loss of focus for both students and the teachers.

Gradebook management:

“What you earn in the end are just a set of letters, defining your entire academic year”

Designing various types of examinations and maintaining the records on paper not only mitigates the quality of teaching but also escalate the responsibility of teachers, which in turn affects student’s productivity. With the school management software, the school staff can easily manage and create various kind of examinations and keep the records on the consolidated platform, resulting in a microscopic scope of an error.

School ​ERP ​Software

Make your school ERP software work for you

Do you know what your school ERP software can actually do?

Last week we discussed three common signs that indicate your institution desperately needs School ERP software. This week, we dive a little deeper into what your institution specifically requires and what features you must check for when looking for the right school ERP software.

Not all of them are created equal!

The goal with your school ERP software should be that it takes over processes that are currently plaguing stakeholders – overwhelmed administrators should not be bogged by repetitive tasks. These processes can easily be automated through tech, leaving administrators to focus on handling real issues or reduce labour costs for the institution.

Similarly, an inability to handle scale must not prevent institutions from reaching their full potential. In situations where an entire student population has to be managed, the rate of human error is high, and understandably so. Asking an exhausted office administrator to make call after call to contact parents about a critical incident will lead to some calls slipping through the cracks. It is also time-consuming and expensive. School ERP software can easily take over this job.

Finally, personalised communications. This generation of scholars has grown up in an increasingly technologically rich world where they have had access to mediums catering to specifically them. Studies also show that personalization of education is the way of the future – it results in enriched learning and better educational and career outcomes in the long term.

So why should our school ERP software be left behind? The key lies in looking for a school ERP software that is robust enough to handle scale and multiple processes, but also capable of personalisation. The three problems described above are a good litmus test when choosing between competing school ERP software.

Here are the features to keep an eye out for in each scenario:

Handling admissions smoothly

Admission is a rigorous test for any school ERP software. The right one will be able to handle the entire process from end to end with no last mile collapses. A brief overview of features to look for include, a robust backend that can handle an influx of applications, an applicant and application management system, an internal dashboard or management system to help process incoming applications, a system that allows for easy categorization of applicants into lists, and communication of admissions decisions in a timely and private fashion. A school ERP software may offer you a lot of bells and whistles, but these features are a must-have.

Crisis communications at scale

The best response to any crisis is a well-prepared one. Having a management plan to handle every conceivable situation is necessary. Being familiar with the tools that will enable you to stick to the plan will give you the extra edge. What can a school ERP system do in a crisis? The right one for you will be able to immediately protect sensitive information by various accessibility levels for users, have parental or guardian information collated and updated online and offline in one place, will be able to schedule messages through the right medium depending on the occasion for these lists, and will have a single window display for school news and updates where parents and students can check for updates from a reliable official source in case of crises.

Personalised interactions for every single stakeholder

A gap in communication can spell lasting doom for students, teachers, and parents alike. On the flip side, a united front built on strong communication ensures all-around success. When looking for a school ERP software, pick one that allows for communication through multiple mediums – from SMS to instant messaging – between individuals and groups. This ensures confidentiality, personalisation, and a more focused feels to discussions

School Management Information System

Future of administration with school management information system

Managing the school administration has changed with the introduction of the school management information system over the last few years. Earlier lot of work was performed manually which resulted in flawed administration. But, the trend has been changing over the past few years as the schools have started adopting the school management system to manage the administrative and academic activities, which is definitely bringing a positive change in the schools. In most parts of the world, people are adopting such software supported system not only to lessen the burden but also managing the smooth functioning among various departments within schools.

The School Management System- The Umbrella

Schools are the base of education for children and if they do not receive the proper education then the future of the nation is lost. To save the future of children and to create a strong backbone for the nation the role of management information system in schools is extremely important. Such management information software integrates information from various areas and brings them under one umbrella to cut down on haphazard administration. It consists of several aspects like improving teaching standards, unhindered running of school admin, improving the budget of schools and also enhancing parental engagement which makes a positive impact on the lives and future of the students.

This obviously brings us to the question of easy accessibility of MIS in the education sector. Everyone seems to understand the importance of such systems in place but not many of us understand whether it is easily accessible or not. In order to build a better future and a bright one, the management information systems are irreplaceable. The key aspects of attendance and performance are handled nicely by this system. Also, this system contains diagrams, drag, and drop features which will make accessing the information easier for teachers and make it more intuitive.

Tracking and Progress

This makes easy for teachers to understand that where pupils are lacking in their academic growth and know how to address a class and penetrate the young minds and help them to deal with the barriers. School management information system promotes overall improvement for students because it provides insight on individual performance. These tools aid in tracking the progress of each student, the groups, and classes so that the teachers along with the management can alter the strategies of engaging students. The aim is to provide quality education for overall development of students. This tool helps the schools in achieving it. Sharing the student response or behaviour with authorities, stakeholders or even parents will enable you to choose the best practice to make a better future.

Information systems used in schools not only helping in to identifying and the improving weaker student groups but also aid in the everyday school running process. This is a mammoth task because there are so many teachers, students, and other staff who need constant monitoring. It is impossible for someone to do it manually. The student management system makes it easy to chart out the progress of each student singularly while the other aspects of managing resources and budgeting for school can also be done using the software. Robust data and analysis enhance accuracy in carrying out the daily activities. The finance solutions provided by the management system software are tailor-made and error free. It cuts down labour and time. They eliminate redundant duplication and automate repetitive tasks thus reducing the burden of manual labour. You can actually focus on other priorities to make the school a better place with the help of such software. As an added advantage, the use of software has reduced paperwork thus providing a clean desk for you to work.

Moreover, to access any information you do not need to go through pages after pages in files to find the relevant report. In fact, the information management system will magically reduce the costs of retaining back office people to update the reports. That can be done automatically thus getting rid of excess stuff and saving funds which can be utilized in a better way for the betterment of the school. It is fairly simple to use thus helping the school ensure that its money and resources are being used optimally.

Improving parental engagement has always been an issue with the schools. Now with this MIS in place, it is possible to improve parental engagement. Parents will feel more actively involved in their children’s progress thus helping the community to grow. Effective communication of teachers with parents is crucial for students development. They can contribute if they are aware of their child’s status in school. This will help build a better future for the kids.

MIS- Putting All Aspects Together

Usage of information system in the education sector has become common as it can manage the number of issues together. It is considered to be the changing face of education and the future also. According to market survey reports, the use of school and student management software has been increased since 2015. Both in primary and secondary level schools are using management software and finding it useful which is evident for the growth of purchase. However, the prep schools are yet to catch up with the secondary level schools. But that is temporary and it also comes from the fact that their study pattern is simpler hence management is easier.

e-Portal provided by such management systems are aimed towards engaging students, parents and also teachers together making them feel like a team towards achieving a common goal. Receiving first-hand information improves learning and promotes leadership as well. School’s data can be accessed by the local authorities thus letting them know the progress of the school. The management software is making the entire information system much more transparent so that people can depend a lot more on the accurate data. The school management information system comes up additional features helping the less significant aspects as well.

The school meal system has also been upgraded in certain areas with the help of the data provided by the software. MIS is touching every aspect of school administration and is increasing its purview day by day. Earlier, it was only capable of tracking a student’s progress but now it can provide budget plans, parental engagement and a lot more to ensure overall development of the education sector. There are features which forward a call to the parents of students in case they have not arrived at school thus making monitoring a lot easier. These can also responsible students as they will realize the importance of being present in school and enjoy the learning process.

Management Information System Making a Huge Difference

The role of management information system in schools is making a big difference in the lives of students, teachers, parents and the admin. It is also helping in improving the security and safety of students by a better monitoring system. School administration is realizing the importance of using such software and thus the competition is also increasing among the manufacturers to come up with all-inclusive management systems helping schools to do everything with the help of technology. This has increased opportunity as well as options for the schools to choose the best one among the lot.

Manufacturers are digging deep to provide unique solutions to the schools which will also prove to be good value for money. Since the school management software is going to be high in demand at least for the next decade; the manufacturers are including features that are unique to schools. The schools must compare the systems before making a purchase. The software will help you in achieving your target, but you must be clear about what your school must achieve and how you wish to go about it before buying.

This is the future of academic administration. The school management software will reduce work, enhance efficiency, eliminate errors in data, monitor progress, analyze data, identify trends and formulate a new path for success. In this world of IoT, schools should also have the opportunity to take advantage of the management system. Promoting integration and collaboration, the MIS is taking school administration to a different height where achieving balance and optimal use of resources is like a cake walk. Both individual students and the school in entirety will be benefitted thus making the future IT driven.

 

school management software

4 must have in school management software

Bring change using school management software in your institution

Day by day evolving technology is not only making our life easy but also changing the way of doing the work. Technology has become an integral part of various industries. In education sectors, it has been growing in leaps and bounds in the last few years and left an undeniable impact on it. For better growth, productivity and mitigating the human error, institutions have started adopting technology in their structure.

Previously in schools, all the activities were handled manually and it becomes a daunting task for the administrators and teachers. Before the widespread of new technology, the administrator was the only person who holds the safety of the staff records, students database, financial details and other confidential information on the paper. No doubt they are experts in their field but due to overwhelming work, sometimes the possibility of errors may arise. Similarly, teachers are considered as the primary medium of education in the child life but when it comes to managing attendance, most of their time got waste in the attendance session. Due to which they are not supposed to do for what they have hired i.e improving the students learning.

Addressing these issues, below highlighted the must-have features in any school management software to ease out the institution operations.

Fee print settings

Every institution has the specific format for the e-bills. There are several institutions where the amount will not be refunded once it is paid, but for others, a predefined statement indicates the signature of the cashier is not required as it e-bill. By considering these scenarios we have introduced a fee print settings which allow an institution to configure signature label, showing the amount in words, custom footer text etc. These settings can be used to configure the receipt as per the format followed by the institution.

Digital Signature in Gradebook

The head of an institution always performs several roles and tasks. Signing manually on the report card of all the student report is a troublesome process. To make work easier our team has introduced the digital signature feature where the head of an institution and other associated teachers can add the signature that will reflect on all the student report card.

Consolidated subject wise attendance report

In several institutions, teachers have to present the attendance report to their board members, to view the status of the students in all subject for a specific duration. Hence with school management software, you can easily manage a consolidated report that provides attendance on all subjects for a particular date range.

Custom Header for Transfer certificate

TC generator header settings now allow more space for custom header. Additional details like Certificate name, date of issue can be also configured when using a custom header. Here is the quick look of it.

Great saying “Excellent firms don’t believe in excellence – only in constant improvement and constant change”Tom Peters

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school erp system

Signs that your school needs a School ERP System

Don’t let the lack of the right school ERP system result in failure

Navigating school life can feel like fighting one minuscule batter after another. This is the case for everyone. For students, it’s coping with academic pressures and social agony of growing up. For educators, it’s trying to balance managing hormonal children for eight hours a day while also imparting constructive advice on methods of lifelong learning. For non-education staff or administrators, it is to ensure that the latter two don’t have their institution fall down around their ears while accomplishing their goals. For parents, it is building a sense of connection that their chosen school is standing tall in their stead and their children are being prepped well for what life has in store for them.

With all this chaos, any school’s best friend is a system or a process that will lend some sanity to their day to day. Technology, of course, has been the biggest boon for the education sector in this regard. A cutting-edge school ERP system can revolutionise the functioning of your institution in more ways than one. But, as anyone who has engaged with a school will know, the budget is always a constraint. Scrimping and saving is the educator’s ethos and things are not very different when it comes to implementing educational technology.

One must move with the times, but sensibly. Every rupee spent must bring a return, so how does one know when your school is in need of the latest educational technology fad.

So what are the signs that your school might be in desperate need of some technological assistance?

Take a quick glance below to see if any of these three seem familiar to you:

No amount of planning makes admissions a stress-free process

Ask any school administrator what the most stressful time of the year is and you will find an even split between those who find examinations as stressful as their students or those who will insist that admissions time is much tougher. Does your school seem to never be able to keep up with the demands of the day? You might plan for greater volumes, have back ups ready for when things go down, or even just resign yourself to the process. A robust school ERP system, however, is the only thing that is likely to make admissions run a little more smoothly than the year before.

You do not have an efficient crisis management plan in place

A school is a home away from home for the students it is educating. And a home must always be a safe haven for a child. However, in trying times like the present, schools are increasingly becoming targets in a chaotic world. Less terrifying is the inevitability of a child that chose to wander off or an act of god that has changed the routine. A school ERP system has communication portals – from instant, SMS alerts going out to the entire student directory to private communication between teachers, students, and parents – that make it easy to manage a crisis no matter how small or large.

Mishaps arise due to communication failures

Any psychologist will tell you that most conflict arises due to a failure in communication. It is not just children we are trying to educate to cope fruitfully with the outside world, but ourselves – the acquisition of good communication skills is a lifelong endeavour. A school ERP system provides multiple portals to enable us to achieve this goal. Instantaneous, easy, accessible, and most importantly, private communication channels on your school ERP system make connecting with a student, parent, teacher, or staff as easy as can be.

school information management system

The benefits of school information management system

School information management system enables institution daily activities to run in more smoother manner.

Growth and technology seem to be always in accompaniment of each other. Whenever and wherever you find one lacking you can also be sure that the other would not be there. This can be said about the domain of education as well. There is hardly any educational institution out there that has not been touched by this phenomenon known as technology. Technology has advanced by leaps and bounds – by a conservative estimate that is – in the last few years and they have embraced this change as they have understood how benefited they could be by them. After all, no one wants to get left behind in this day and age of technology.

How are schools embracing technology?

A big part of the schools’ embracing of technology has been using school information management system. It is not easy work, shaping and moulding the mind of today’s youngsters and as such a lot of work needs to be done behind the scenes. Even if you go back by a few years, schools would remain in touch with parents on a constant basis in an effort to apprise them of how well their wards were doing in school. As essential the task was, it used to be rather tedious as well.

Schools used to maintain a whole heap of registers just in order to keep track of whether students were attending school or not. A lot of data needed to be maintained as well as updated on paper on a regular basis. This is where school management system can come in and play such a major role by helping a school perform its functions in a smooth manner. With the help of this software, it can be possible for a school to perform its daily activities without any problem whatsoever. There are several reasons as to why an increasing number of schools is using this software on a regular basis.

An effective way of communication

One of the greatest benefits of student management software is that helps a school communicate in an effective way with the parents. With this software, a school administration would be in such a better position when it comes to sharing information and circulating. It would be able to do such work in a shorter span of time and in a much more efficient way too. With the help of such software, gone are the days when the schools needed to connect with parents regarding the condition of their child’s progress on a regular basis.

No longer do they need to communicate with their students all the latest things that may be happening in the school. All that the school staff now needs to do thanks to the data management systems for schools is connect with the parents online. This way, they are able to bridge the gaps in communication that may exist with respect to all the stakeholders – the parents, the students, and the school staff.    

A much better way to store data

The concept of school management software has now made life much easier for the schools as they are able to store data much better than how they were able to do earlier.

In any case, all the schools have plenty of data to deal with and there is a whole lot of information that needs to be stored away properly and maintained. Earlier people had to do this on paper and that meant paperwork that never seemed to end and heaps of ledgers and files that were really hard to keep track of. On top of that, they took up a lot of space that could be used for much better purposes.

It was worse, that they could perish quite easily and thus there was always significant risk associated with them. It was rather hard to maintain them and for the person who was tasked with the job of maintaining them nothing could have been more boring. This is the reason why people are now relieved to such an extent that they can use software, something that their predecessors were never able to use. The best thing about software is that unlike paper they do not get scattered everywhere and would not get lost that easily.

Now schools are able to keep all their data in one place and update them as well. Since the data stored in computers is not perishable it requires a lot less time to maintain it. This also means that less time is needed as well.

Better work quality

This also happens to be one of the major advantages of using such software. This software functions with a greater amount of convenience when compared to the methods of yore. It is able to put information together in a correct manner, sends notification as and when such a task needs to be performed, and is able to manage documents in a much easier way. Since this is software it is possible to not err while using it to the same extent as paperwork. The major reason for such a statement is the fact that here the software is doing all the work on your behalf.

More advantages of such software

Apart from the fact that schools need to keep track of data such software also comes in handy when it comes to maintaining and tracking data related to other important people in the system, such as teachers. It can be said without a shadow of a doubt that these systems have made life a lot easier for one and all.

It also helps that these products come with a wide range of features that really cover all the different operational aspects of an educational entity like a school. This includes the following:

  • attendance
  • online grade books
  • parental access to the progress of their students studying in that school
  • emergency information pertaining to students
  • scores of tests

The benefit of these products for the smaller schools

A number of the school information management systems that you see these days come loaded with features.

However, this does not necessarily mean that all schools would like them or that they would be a natural fit for all the schools out there. In fact, it has been seen that the bigger schools are averse to using them since they already have people who have the time to maintain all the records, statistics, and data that we have talked about just now. The smaller schools happen to be the biggest users of these software products. They may not necessarily always need all the features that are there in these programs.

As such they would be more comfortable with working with the scaled down versions of these systems. This way they would also be able to save time with the important task of student management. There would be no need to create a program from scratch that could easily overwhelm the way that they work. No matter what it is, there is always a school information management system out there that is sure to suit the needs of a school.

The importance of online grade book

As a feature, the online grade book is one of the best aspects of these systems.

Thanks to this feature teachers are able to grade the students from their home and as a result of that schools are able to print them out easily enough. This also reduces the need for the teachers to fill out grade cards manually and hand them over to the students – a process that can be time-consuming apart from being tedious to the hilt. It is expected that in the foreseeable future these systems would be integral parts of the schools all around.

Other beneficial features of these systems

Yet another important name in this regard would be the attendance tracking feature.

This is one feature that is sure to make life a whole lot better for the teachers and the parents. There is a major benefit of taking attendance online. It allows people such as the building secretaries to see who has taken attendance during the morning hours and who has not. It is not as if this is meant only for students. Even teachers can be reminded that they need to take attendance. All this helps the school perform tasks in a much more efficient manner. It is also possible to keep track of things such as absences that may not be excused as per the school’s rules.

school management system

Student management system to improve student’s performance in the institution

The ultimate goal of any educational institution is to provide a platform where the students can excel and reach one step closer to their future career goals. It’s the care and process that decides how the students take up essential techniques at a very tender age and utilize these in their lifetime. With the educational sector evolving every minute, there has been a lot of technological intervene that is making the difference. Student management system is the package of these techniques. The performance can be enhanced using the tool and implementing it on a large scale is vital. It is the symbiotic relationship between the parents and the school that makes it possible for the students to achieve and acquire maximum.

Benefits of implementing student management system:

The benefits are limitless when you utilize the student management system at your organization. It incorporates transparency that leads to desirable results. Let’s find out some of the benefits of these systems:

Enhancing teacher’s standards

Several methods enable a teacher to improve the teaching standards. The tool can help the teacher to implement new learning method in their teaching sessions that in turn will help the students to gain the best.

Reduces the Communication Gaps 

A management software built a bridge between the teachers and the parents. A proper and direct communication between the teacher and the students enables both the parties to provide the best solutions for the improvement of the students. That is the primary goal of any educational institute.

Attendance automation

The traditional ways of attendance are replaced by the automated way when you implement software at your school. This reduces the time involved in these attendance sessions. Hence more time for quality learning sessions.

Online forums and assignments

When assignments are online then process become fast, and at the same time, the parents can keep track of these assignments that the students are doing.

Student tracking

It is a single platform that can help the institution and the parents to track the activities of the students in different areas such as curriculum, sports, cultural events, and improvements.

Grades and score management

It provides an easy way of grading the performance of the students which is entirely transparent and at same is easily accessible for the school and the parents.

Time Management

The tools enable the administration to track the time at a swift and effortless ways. It saves time and also increases the transparency. One can access the attendance records of any employee.

These are some of the benefits of implementing a student management system at an educational institute. Automation always saves time. It reduces the amount of human resource that is required in the traditional ways of managing these sectors. It reduces the amount of money necessary for these areas to run smoothly. Implementing these tools also provides a scope for parents and the organization to be very much loyal to each other as most of the things get transparent with these systems.

university ERP software

How Management Benefits from University ERP Software

Ensure longevity with the right university ERP software

The role of management in an educational institution is often shrouded in mystery. Somewhere between mater and money source, management can often get the short end of the stick when it comes to the difference they make. But like any student with a strict teacher will tell you, it’s the challenges they pose that help make an institution better.

One can argue that management is given a bad rap, precisely because of this reputation of being difficult.

But is this stereotype a fair one?

When one thinks about it, management is often the entity making the tough but necessary decisions for any educational institution. Whether it is the hard decision of setting admissions criteria, deciding on who gets an infrastructural update and who doesn’t, or the perennially stressful and ever-looming threat of financial constraints, management is the one having to deal with these matters head-on.

Management is not a faceless entity, removed from the heart of a school or university, making decisions without a second thought. Often, they are trying to make decisions that are sustainable in nature, for the long-lasting benefit of the university. These decisions ensure longevity for teachers, non-education staff and students. It means that an institution can continue to do what they set out to accomplish in the first place – creating spaces to educate and empower young minds.

Do they seem less villainous now?

While their work seems like it doesn’t require much technical support, university ERP software helps management make better decisions. Below are three ways in which the right university ERP software aid management:

More Effective Internal Communication

Effective communication is what ensures that universities run like well-oiled machines. The right university ERP software will have a robust communication system that enables easy messaging between teachers, non-education staff, administrators, students, parents, and management. Easing communication between management and the various stakeholders in the university would mean that everyone is working on the same page. The removal of barriers is key to increase clarity in communication. So whether it is a group chat for a class discussion or SMS alerts being sent to parents, timeliness and efficacy in communication services is key to the efficient running of any university.

Better Branding for the University

With rising tuition costs, universities now have to offer more to students and parents in order to be able to remain on the radar for future thinkers of the country. Partnering with the right university ERP system signals that your institution is future ready and technology friendly – a must for any student in the 21st century. A university ERP system can make or break a university’s status in an increasingly globalised world. The current pool from which a university is recruiting students has grown up with intuitive technology that seamlessly integrates with their daily lives and does away with redundancies. The right university ERP system will continue this during their educational careers.

Cost Effectiveness

A university ERP system can be one of the best partners, anyone, making management decisions can have. Why? A university ERP system is built to manage processed more cost-effectively. The greatest time and money sink for a lot of educational institutions are repetitive but unavoidable processes. From admissions to fee collection, to the generation of report cards, these are highly personalised procedures that take place at ever increasing scale. The right university ERP system can help management free up funds by automating these processes. This makes for a definite win for teachers and students who are always in need of more resources.