Triton: Fedena 3.6 Release Note

New and enhanced features in the latest release of Fedena 3.6

Triton release note

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.6

Feature Description User Role Module
Gradebook This all new module is developed to be used for different types of examination systems. In the first phase it is made compatible for the new CBSE examination system with support for other types of exams coming in later phases.

It allows the creation of multiple examination structures called exam plans can be further divided into one or more terms. Both subject based and non subject based evaluations can be created and marked. Subject based exams can be graded on parameters (called attribute profiles). Activity profiles are used to evaluate non subject based exams.

Note: This is the beta version of the Gradebook module with more features and functionality coming soon in the coming days.

Administrator, Privileged Employee, Student, Parent Gradebook
Fee print settings Fee print settings allow to configure signature label, showing amount in words, custom footer text  etc. These settings can be used to configure the receipt as per the format followed by the institution. Administrator, Privileged Employee Finance
Employee revert This new feature allows reverting an archived employee back. Such a revert can be used in case an employee is deleted by mistake.

Note: Subject associations and timetable entries done for the employee are not reverted.

Administrator, Privilege Employee Human Resources
Consolidated subject wise attendance report Generate a consolidated report of attendance in all subjects for a particular date range. Option to show hours attended, percentage or both. Administrator, Privileged Employee Attendance
Siblings report All siblings in the institution are listed along with the contact details of father/mother/guardian. The report can be filtered class wise to take the report of siblings of each student in the class. Administrator, Privileged Employee Reports
Academic year The academic year is a new addition to Fedena to differentiate data across different sessions. Each batch will now have an academic year along with batch start and end dates and one academic year will be active at any time.

Note: Academic year will be first implemented in the Gradebook beta version and later adopted to other modules. You will need to link the academic year for each batches before starting to use the gradebook.

Administrator, Privileged Employee Settings

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.6

Feature Description User Role Module
Fee defaulters report The fee defaulters report in the reports module now has a link to send an SMS reminder to users. The SMS is sent out to students (and guardians if available and enabled) with the total fees due as on date. Administrator, Privileged Employee Reports
Transfer certificate generator TC generator header settings now allow more space for custom header. Additional details like certificate name, date of issue can be also configured when using a custom header. The overall design has also been improved to fit more data in a single page. Administrator, Privileged Employee Transfer Certificate
Fee receipts Fee receipt designs have been standardized to a match a uniform style and made more compact. Administrator, Privileged Employee, Student Finance

Issues Fixed

  • Here is the list of issues fixed in this release of Fedena 3.6

Attendance

  • Issue with attendance report for new admissions fixed

Custom Report

  • Error in custom report on taking a report with deleted employee additional details fixed

Events

  • Exam events not updating after exams are edited

Examination

  • ICSE report displaying 0 instead of hyphen(-) when marks are not available
  • Rounding off issue in CWA and ICSE exam types fixed
  • Fixed the problem of incorrect aggregate grade for GPA grouped exam report

Data Export

  • Optimizations in code to speed up generation of data export reports

Finance

  • Online payment reference id no. not present in collection wise fee summary PDF
  • Print issue in fee receipt with new version of Google Chrome fixed
  • Problem with advanced search in fee receipts page

Hostel

  • Issue with fee defaulter report listing showing non defaulters corrected

Messages

  • Fixed issue of all students getting selected in broadcast message

Timetable

  • Automatic Timetable generator issue with same batch tutor assigned for more than one batch fixed

Students

  • Fixed the issue of education field not showing in Guardian Profile details

Deprecated in Fedena

Data Export: XML export, a rarely used option, has been deprecated from Data Export as part of optimizing the generation of reports. The CSV export option remains.

Fedena 3.5.5 release notes blog image

Deimos : Fedena 3.5.5 Release Notes

Fedena 3.5.5 release notes blog image

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.5.5

Feature Description User Role Module
New internal messaging system The internal messaging system in Fedena has been given a complete change. The new messaging system only shows direct messages from users. Now users can select to message a single user or send to many users together as a broadcast message. This new feature has a modern and refreshed interface and an has an new messages counter in the menu bar.Messages settings now allow the institution to the users who have the privilege to create messages. It is useful for institutions to restrict messaging among certain types of users.  

Note: The old messages created and sent for each user before the release will be archived and available for export as CSV in the profile of that user in Profile > More > Message CSV Export.

Administrator, Privileged Employee, Employee, Student, Parent Internal Messages
Notifications Automatic system generated messages from Fedena now come under notifications. This new feature also has an new notifications counter in the menu bar. Administrator, Privileged Employee, Employee, Student, parent Notifications
S3 Integration S3 is a cloud service by Amazon that provides a simple, secure and scalable storage facility for files. The S3 integration will ensure all your files in Fedena like Photos, student documents, attachments, certificates etc. get the advantage of high availability and low latency. In simple words it translates to faster access and loading of files in Fedena. S3 integration comes automatically for all our Cloud customers. Codebase
Mobile App changes The soon to be launched Fedena mobile app brings in many changes to Fedena also. The codebase of Fedena has many changes to improve speed as well as support the new mobile application. Codebase

 

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.5.5

Feature Description User Role Module
Event Creation modifications The event creation page has been modified to simplify the process. Event creation now happens in a single page. Administrator, Privileged Employee Event

 

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.5.5

 

Applicant Registration

  1. No option to disable guardian entry during registration

 

Examination

  1. Course names not showing alphabetically in Manage exam and Create exam group pages.
  2. Current batch name not shown in transcript report or previous exam group report
  3. Aggregate result not shown in Grouped Examination Report PDF

 

Online Exam

  1. Text overlap issue in descriptive online exam answer text area

Ganymede : Fedena 3.5.4 Release Notes

Ganymede_Release_Note (2)
 

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.5.4

Feature Description User Role Module
Applicant Registration Customize forms, configure custom applicant status, add instructions to fill up the form and also capture organizational level details with the new applicant registration module. In addition to the features it now has a fresh and easy to use interface which makes the process of handling new applications easier than ever before.

Note: PIN Group, subject based registration amount and approval system has been deprecated. In place of approval system, custom status allows moving applicant to different stages of approval.

Administrator, Privileged Employee, Unregistered User (Applicant) Applicant Registration
Leave Groups Create leave groups to group different leave types and assign employees who share similar leave types. Administrator, Privileged Employee Human Resources

 

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.5.4

Feature Description User Role Module
Employees as complainer and complainee Now employees can be added as complainer or complainee in discipline module Administrator, Privileged Employee Discipline
Improved fee reporting Fee reports in finance now comes with particular wise amount collected and discount given. Fees collected is split among different particulars in case of partial payment to give the correct report. Administrator, Privileged Employee Finance
/ in admission number Admission number now supports the / symbol Administrator, Privileged Employee Student

 

 

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.5.4

Attendance

  • Unable to mark attendance for elective subject after deleting attendance and trying again.

 

Custom Import

  • Spaces before and after data are truncated during upload of data.

 

Employee

  • Employee additional details not showing in PDF report.

 

Exam

  • Issue of inactive batches not shown in batchwise exam report.

 

Human Resources

  • Loss of Pay amount not showing when editing a rejected payslip.

 

Online Exam

  • Validation added to options in objective type online exam.

 

Student

  • Removed default date for guardian admission form.
  • Date of Birth for guardians set as blank instead of default date.

 

Settings

  • Added support for new TLDs in list of allowed email ids.

 

Timetable

  • Timetable summary not showing when employee removed from created timetable.

 

Transport

  • Fixed issue with transport fee defaulters who made partial payments.

 

 

Fedena school ERP update Styx

Styx : Fedena 3.5.3 Release Notes

Fedena school ERP update Styx
 

What’s new in Fedena

 
Here is the list of new features included with this release of Fedena 3.5.3
 
 

Feature Description User Role Module
Loss of Pay Calculation Mode A new Loss of Pay (LOP) calculation mode – Deduct LOP from Payroll categories has been added to Payroll calculation. This mode allows to deduct LOP from one or more payroll categories instead of a direct deduction.   Administrator, Privileged Employee Human Resources
Examination Student Sorting Control This setting allows schools to fix the default sorting mechanism for students in the examination pages like mark entry, report cards etc. Administrator, Privileged Employee Examination
Feature access settings for parent account A new feature access settings page allows to enable or disable new features from the parent accounts. Administrator General Settings
Notifications for timetable swap and cancel Timetable swaps and cancels now have notifications that can be sent as Email, SMS and Internal Messages. Before confirming a swap or cancel you can.   Administrator, Privileged Employee Timetable

 

What’s enhanced in Fedena

 
Here is the list of enhanced features included with this release of Fedena 3.5.3
 

Feature Description User Role Module
Overall receipt for Pay all Fees A new overall receipt PDF is available in Pay all Fees receipts. This single fee receipt is a summary of the fees that were collected during a single payment. For all fees collected, a single SMS is only sent. Administrator, Privileged Employee Finance
Online Fee payment settings to enable Partial Payment This setting in Online Fee Payment allows school to enable or disable partial payment in a school. Administrator, Privileged Employee Online Payment
Pay all Fees enhancement Pay all fees has a checkbox against each collection to have the amount pre filled or removed from it. Uncheck the checkbox to remove the prefilled amount and enter a partial amount. Administrator, Privileged Employee, Student, Parent Finance
Timetable PDF enhancement Timetable PDF view now fits many subjects in a single page. This allows schools to print a timetable for the entire batch in a single page. PDF settings allows schools to control how the subject name is shown in the PDF. Administrator, Privileged Employee, Student Timetable
Library Export Books Library books can be exported as CSV file along with the additional details of the book Administrator, Privileged Employee Library
Transport Reports Transport module now has Batch, Department and Route wise reports Administrator, Privileged Employee Transport
Student Report Center UI enhancement Student report center UI is improved to make it easier to understand and use. Administrator, Privileged Employee, Student, Parent Student

 

Issues Fixed

 
Here is the list of issues fixed in this release of Fedena 3.5.3

 

Applicant Registration

  • Fixed issue of duplicate transactions when approving applicants from multiple tabs

 

Examination

  • Batch transferred student shows marks from previous batch without grade
  • Permission issue in ICSE consolidated report when selecting the batch

 

Finance

  • CSV report of batchwise Transport Fee Defaulters shows students from all batches
  • Print summary not accessible from pay all fees of parent account

 

Library

  • Issue with book number increment when book number with spaces used

 

Timetable

  • Modal box throwing 500 error in the timetable summary page
  • Issue in year selection at class room allocation
  • Subject not loading in attendance register page

 

Settings

  • Message count calculation for Multipart Messages

 

Transport

  • Fee Due Amount incorrect displayed in the transport print receipt
  • Transport privileged employee is unable to print the payment receipts
Fedena 3.5.2 Release note blog image

Nix : Fedena 3.5.2 Release Notes

Fedena 3.5.2 Release note blog image

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.5.2

Feature Description User Role Module
Payroll Calculation Mode A new custom mode is added in payroll settings of the HR module. Using this the payroll of an employee can be calculated without knowing the gross salary. The existing method of salary calculation is now known as gross based payroll. The new mode is useful for institutions where the payroll of an employee is directly or indirectly dependent on a couple of payroll categories. Administrator, Privileged Employee Human Resources
Continuous and Comprehensive Evaluation (CCE) New mode to select how co-scholastic remarks appear in the report card. Your institution can select Choose from remarks set which allows to create custom remarks for each observation or Auto populate the remarks which creates the remarks from list of descriptive indicators of the observation. New Detailed FA report which shows the marks for each descriptive indicator of the selected FA.  New student wise FA report which gives report cards for each selected FA. The reports can be published and accessed from student and parent profiles. Administrator, Privileged Employee,

Student/Parent

(only detailed FA report)

 Examination
Transfer Certificate

Generator

This new feature allows the institution to create a customized template and generate transfer certificates using this template. The fields for the certificate can be selected from system fields or custom fields as per the institutions requirement. Administrator, Privileged Employee Transfer Certificate

 

Feature    Description User Role Module
Automatic Timetable Generator The automatic timetable generator is a new plugin that creates timetables based on the constraints and conditions defined for a batch or subject. Administrator, Privileged Employee Timetable
Student Documents The student attachments feature provides a repository to save documents related to a student. These documents can be added to categories. There are two predefined categories – default are documents saved from applicant registration module. Administrator, Privileged Employee Student
Advanced Payslip Reports This new feature provides many predefined payslip reports that institutions can use for different purposes. These inbuilt reports can be customized and saved as a template for later use. Administrator, Privileged
Employee
Human Resources
Greek Language Greek language has been added as the 23rd Language in Fedena. All users

 

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.5.2

Feature Description User Role Module
Continuous and Comprehensive Evaluation (CCE) FA mark entry page is redesigned now to show all students in a
single list. CCE subject wise report has option to show all subjects for the batch in one report.
Administrator, Privileged Employee Examination

 

Partial payment in hostel and transport Partial payment in hostel and transport fees. Administrator, Privileged Employee Hostel, Transport
Pay all fees batchwise Pay all fees now has a batch selector also along with the existing student search field. Administrator, Privileged
Employee
Finance
Partial Payment and Pay all fees in Online Pay Partial payment and Pay all fees options now available in online
payment.
Student, Parent Online Payment
CSV export in Fee Receipts The Fee receipts page now has an option to export the result as a
CSV file.
Administrator, Privileged
Employee
Finance
 Father and Mother as predefined relations  Father and Mother are predefined relations in the Guardian Addition page. For adding other relations a text field is provided.  Administrator, Privileged
Employee
 Student
Print option for Student Remarks Student remarks can be printed as PDF and CSV reports. Administrator, Privileged Employee  Remarks
Cancel class in Timetable  In swap timetable, this new feature allows your institution to cancel a class if it is not being conducted on a particular day. Institutions using subject wise attendance will have that particular class deducted from the total working days. Administrator, Privileged Employee  Timetable
Footnote in Payslip Report Payslip settings now has an option to add a footnote. The footnote text can be configured by the institution. Administrator, Privileged Employee Human Resources
Miscellaneous The position due and total columns in the Batch-wise reports and fee collection wise reports have been shifted to the last. Fee defaulters list shows the name of the current batch of the student Administrator, Privileged Employee Finance

 

Issues Fixed
 
Here is the list of issues fixed in this release of Fedena 3.5.2
 
Applicant Registration

  • Additional details in applicant registration form not sorted as per the order it is given
  • Show first name before last name in applicant view page

Attendance

  • Unable to mark attendance for elective subject
  • Unable to mark attendance of swapped subject
  • Attendance report filter details not showing in CSV report

Custom Import

  • Unable to edit student attendance using dd-mm-yyyy date format
  • Unable to upload marks for batch wise grading levels

Custom Report

  • Custom report CSV with more than one guardian per student is not sortable

Examination

  • Show only the subjects assigned to a student from the elective group in CCE student wise report card
  • Order of co-scholastic items in CCE report is incorrect
  • Remove validation in CCE of having atleast one FA group to be assigned to a batch
  • Permission issue in ICSE transcript report
  • ASL marks of summative exam not showing in CCE consolidated report
  • No Sorting in subject wise report
  • Rounding off inconsistent in CCE reports
  • Style issue in CCE consolidated report if there are many subjects
  • Prevent deletion of descriptive indicators if marks are entered

Fedena Main Account

  • Uppercase and lowercase domains are treated differently leading to duplicate domains

Finance

  • Issue when selecting the payment mode ‘others’
  • Pay all fees taking the latest fee collection slab instead of the one fee collection was created in
  • Payment failing in pay all fees if receipt number sequence is numeric only
  • Timezone compatibility problem in expense creation page
  • Fee submission for each student search does not take spaces in name
  • Fine getting applied before due date
  • Fee receipt number search works in the selected date range only, not across all fees
  • Fee submission: Revert transaction button to be disabled when fees is already refunded in pay all fees page
  • Back date fine collection not allowed in Batchwise Fee submission page

 

Forms

  • Middle name not shown in the list selected recipients of the form

Google Drive

  • Some file types uploaded are not recognized and saved as archive files

Hostel

  • No of rooms shown in hostel view page is wrong

Human Resources

  • Payroll category: Not possible to delete the payroll category
  • Employee edit: Style breaks on increasing size of experience info textarea

Inventory

  • Increase previous year range in Inventory to 30 years
  • Add flash message in supplier PDF report if there is no result to show
  • After editing/paying an invoice, print button not showing in the flash message
  • Add star (*) for mandatory field in invoice new and edit pages

Library

  • Additional field in Library not getting uploaded through Custom Import
  • Library movement log CSV shows only the details of the first page

 

Placement

  • Placements should be sorted in descending order by created date

Reminder

  • Reminder task aborting when incorrect email settings entered

Settings

  • Adding emails with extension ‘online’ is not accepted
  • Different User Interface for students and admin for elective subject selection
  • Show students name in alphabetical order in batch details page

Students

  • No sorting in student records
  • Breadcrumb missing in student recent exam page for user with student view privilege
  • Student archive is not possible if any finance transactions are reverted for the student

Timetable

  • Employee association page from timetable does not show selected batches by default
  • Incorrect start day of week in teacher timetable report
  • Incorrect start day of week in timetable PDF report

Transport

  • Transport Fee Collection dates do not get updated with updated route fares

Fedena 3.5.1: Namaka – Release Notes

Fedena 3.5.1 Release note

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.5.1

Feature Description User Role Module
Examination Report Settings Examination Reports can now have custom fields in the report card like Roll Number, Father’s or Mother’s name, Date of Birth etc. Institutions can now choose between the default Fedena header and a pre-printed letterhead. The signature labels can also be customized and institutions can choose upto 3 labels. This is applicable to student wise reports in Normal, GPA, CWA, CCE and ICSE reports. Administrator, Privileged Employee Examination
Auto Logout You can enable auto logout on inactivity from the general settings page. When selected, you can specify the time after which inactive users should be logged out and the user roles for which it should be enabled. Administrator, Privileged Employee All modules
Inventory Tax Settings Now you can select if discount is to be applied before or after the tax is calculated using the modes -Discount before tax or Discount after Tax. Administrator, Privileged Employee Inventory

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.5.1

Feature Description User Role Module
Revert Reason in Finance In order to track the reason for reverting all finance transactions – Income, Expense, Donation, Academic Fees, Transport, Hostel, Instant Fees and Library, a text field has been added. This reason is shown in the reverted transactions report page with option to take export as PDF and CSV reports. Administrator, Privileged Employee Fees, Finance, Transport, Hostel, Instant Fees, Library
Menu Link Text The text ‘Menu’ has been added near the menu button to provide more clarity to users. Administrator, Privileged Employee, Student, Parent All modules
ICSE Report Card Redesign The ICSE student report is redesigned to hold many subjects in one sheet of paper. Administrator, Privileged Employee, Student, Parent Examination

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.5.1

 

Examination

  • No validation for maximum and minimum marks in examination
  • Assign IA group and assign IA weightages shows subjects from inactive batches
  • ‘Select All’ option not available in ICSE generate report

 

Timetable

  • Manage subjects: Show timetable class slots instead of subject weekly class
  • Work allotment shows subject hours instead of total employee working hours

 

Finance

  • Finance income report does not show the category name
  • Finance expense report does not show the category name
  • Wrong date in inventory transactions finance report
  • Incorrect fee shown in the profile.

 

Library

  • No validation in library manage tags page.

 

Blog

  • Pagination not working in blog comments

 

Instant Fees

  • Error while reverting instant fee transactions

 

News

  • News comments show blank pages with pagination links for students

 

Reports

  • No data shown in course/batch report on sorting by student wise.

Fedena 3.5 Release Notes

3_5-Release

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.5

Feature Description User Role Module
Fees receipt printer settings Based on the type of printer your institution uses to print fee receipts, you can configure the printer settings in Fedena. Fedena now supports the use of the following printers:

  • Laser printers
  • Inkjet printers
  • Dot matrix printers
  • Thermal printers

You also have the options to set the page size to A4, A5 Portrait, or A5 Landscape.

Administrator, Privileged Employee Finance
Fedena Mobile In addition to the enhanced design of some of the screens, the following features are now available:

  • Fee payment – Students and parents can check their fee details, pay fees online, and print the fee receipts–all from their mobile phones.

Note: To be able to pay fees online, the “Online Payment” plugin must be available and fee payment must be enabled in the Online Payment plugin.

  • Inclusion of links in email notifications – When a fee collection is created, the email notification that students and parents receive will include a link that will take them directly to the fee payment page where they can pay the fees online. Similarly, the email notification they receive after a payment is made will include a link where they can print the fees receipt.
  • Forgot password – If users can’t remember their password, they can use the ‘Forgot password’ feature to send themselves a password reset email and change their password.
Student, Parent Fedena Mobile
Continuous and Comprehensive Evaluation (CCE) As part of making Fedena completely CBSE compliant, the following features are now available:

  • Fedena supports both 6th subject and Assessment of Speaking and Listening (ASL) subject.
  • Simplified formulas and formative assessment (FA) calculation modes to suit your requirement. Detailed examples have been added to help you understand how different formulas can be applied.
  • Ability to upscale student grades in scholastic areas. Upscaled grades are indicated by a double asterix (**) in the report card.
  • By integrating the Examination module with the new Student Records module, you can now set up and generate the CCE detailed report (student’s ‘Performance Profile’). The report is designed according to the CBSE norms and includes the following information about the student:
    • Student profile
    • Attendance details
    • Health records
    • Scholastic and Co-scholastic Areas scores
    • Co-scholastic Activity scores
    • Final result
    • Self Awareness remarks
  • Other new reports that can be generated:
    • CBSE Scholastic report
    • CBSE Co-Scholastic report
    • ASL report
    • Upscale report
    • Previous Batch Exam Report
  • Consolidated report – New assessment group filter option added – ASL (SA1, SA2, SA1+SA2).
  • Batch-wise Student Report – New report type added – Detailed Report. Now the ‘Detailed’ (student’s Performance Profile) student-wise report can also be generated in PDF format for all students of a batch at the same time.
  • You can now edit student marks of a previous batch even after transferring the students to a new batch.
  • Option to enter formative assessments scores throughout the academic year even before scheduling an exam.
  • When setting up formative assessment criteria, you can define the maximum marks for the FA group.
  • When setting up co-scholastic assessment criteria, you can specify the number of descriptive indicators to be shown in the exam reports.
  • Grading system updated: For batches with an ASL subject, if a student gets less than 25% in SA, then the overall grade will be either ‘E1@’ or ‘E2@’, irrespective of what the overall grade is after combining the FA score.
    • E1@ if the SA score is between 21% and 25%.
    • E2@ if the SA score is between 20% and less.
  • When importing previous batch CCE subjects that have been assigned to an FA group, subjects are imported along with the FA group criteria.
Administrator, Privileged Employee, Tutor Examination
Indian Certificate of Secondary Education (ICSE)
  • Simplified formulas and internal assessment (IA) calculation modes to suit your requirement. Detailed examples have been added to help you understand how different formulas can be applied.
  • You can now edit student marks in a previous batch even after transferring the students to a new batch.
  • New report added – Previous Batch Exam Report
Administrator, Privileged Employee, Tutor Examination
New module – Student Records The Student Records module is used to enter and maintain any type of details about students that are specific to a batch. It can be personal data about students, health records, extracurricular activities, or any other information you want to keep a record of. These records are attached to a student’s profile so the information is easily accessible when required. Administrator, Privileged Employee Student Records
Human Resources module revamp The Human Recourses module has undergone a complete revamp both in design and functionality for institutions to be able to efficiently manage their employees’ leave and payroll. Here’s what the HR module now supports:Employee Leave Management

  • Additional Leave – Employees can apply for additional leave even after exhausting their leave credits.
  • Leave Types – For each Leave type, define the leave carry forward settings and LOP calculation formula for additional leaves.
  • Loss of Pay – Managers can mark additional leaves as ‘loss of pay’ and the necessary deduction can be made when generating payroll.
  • Leave Approval – Managers are notified of additional leaves, along with recent leave and leave balance details of the employee.
  • Attendance Report – Detailed report for easy tracking of employee attendance.

Payroll and Payslip Management

  • Payroll Categories – Use Numeric Values, Formulas, or Conditional Formulas to define calculation rules to calculate payroll category amounts.
  • Payroll Groups – Organize employees of your institution based on their payroll. Group employees with similar payroll structure, pay frequency (Daily, Weekly, Bi-weekly, Semi-Monthly), and loss of pay criteria.
  • Payslip Generation – Payroll is now processed by payroll groups. Generate and manage payslips of all employees from a single view. LOP leaves of employees can be accounted for (added to a payslip) when processing payroll.
  • Payslip Print – Customize your institution’s payslip by choosing the details to be displayed.
Administrator, Privileged Employee Human Resources
Fedena assets from CDN Fedena asset files can now be served from a Content Delivery Network (CDN) for higher performance and faster data access. NA NA

 

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.5

Feature Description User Role Module
Timetable
  • Timetable Management – The way timetables are created and managed has been updated to ease timetable management. All timetables are now assigned an ‘Allocation status’ to help determine if a timetable is complete or not.
  • Work Allotment – The Employee Work Allotment feature has been redesigned to help you easily manage employee-subject associations.
  • Timetable Summary – The timetable summary provides information on the subject allocation status of each batch assigned to the timetable as well as the work hour utilization of employees assigned to the timetable.
  • Label changes – We’ve changed the names of a few labels and action types in our user interface so that you’ll see terminology that accurately describes them.
    • The Edit Timetable link has been changed to Manage Timetables.
    • The Create Timetable link has been removed. Instead, a ‘Create timetable’ button has been added on the Manage Timetable page.
    • Manage Timetable page:
      • Edit range has been changed to Edit
      • Edit timetable entries has been changed to Timetable allocations
    • The ‘Delete’ timetable option has been moved to the Edit Timetable page (On the Manage Timetables page, click Edit beside a timetable).
Administrator, Privileged Employee Timetable
Finance Reports The finance transactions reports have been redesigned for better legibility and usability. Some of the key benefits include:

  • Ability to drill down to student/employee-level and transaction-level details.
  • User-friendly and organized report data so that everyone understands the information being shared.
Administrator, Privileged Employee Finance
New action icons added when viewing fee receipt Beside the receipt number, use the icons to generate a PDF of the receipt and to directly print the receipt. Administrator, Privileged Employee Finance
New action icons added when collecting student fees After collecting student fees either Batch-wise, Student-wise, or Particular-wise, against each payment receipt, icons are available to:

  • Generate a PDF of the receipt.
  • Directly print the receipt.
  • Revert the transaction.
  • View the additional transaction details.
Administrator, Privileged Employee Finance
Exam Management The process of creating and managing exams for batches has been made simpler. On the Create Exam page, when a course is selected, two tabs are available:

  • Batch-wise – Manage exam groups created for individual batches of the course.
  • Exam Group – Manage common exam groups created for multiple batches of the course.

Note: The ‘Batch-wise exam groups’ table lists all exam groups that were created before this Fedena 3.5 update.

Administrator, Privileged Employee Examination
Employee Payroll model added for Custom Import You can now use the new “Employee Payroll” model to update employee payroll details. Note: Since you can no longer use the “Employee Admission” model to import employee payroll details, some of the previously created custom import CSVs for Employee Admission will be disabled and cannot be used. Administrator, Privileged Employee Custom Imports
Attachments in news posts When publishing news, you can now attach files with a maximum size of 5 MB along with your information. Up to five files can be attached. Administrator, Privileged Employee News
Internal Messages
  • Attachments and URLs – When sending internal messages, you can now attach files with a maximum size of 5 MB and enter URLs along with your message.
  • Line Breaks – Messages you send can now be formatted by inserting line breaks, making the message easy to read.
Administrator, Privileged Employee, Student, Parent Internal Messages
Student Attendance Report When viewing the Student Attendance Report, in addition to the Monthly and Overall mode, you can now use the Custom date mode and select a date range to filter and view the report. Administrator, Privileged Employee Students
Scheduling a fee collection On the Create Fee Collection page, the End date field has been removed. This does not change the fee collection scheduling process. Now you will only need to provide a Start date from which you intend to start collecting the fees and a Due date within which the students are required to pay the fees. Administrator, Privileged Employee Finance
Book movement log date range For a specific date range, you can now view the list of books issued or due along with their status. Administrator, Privileged Employee Library
Time Zone Compatibility Fedena is now completely time zone compatible. The date and time stamp displayed throughout Fedena will follow the time zone you’ve set in the General Settings. NA NA
New “Quick Link” added Fees” has been added as a Quick Link to allow Students and Parents quick access to the Fee Status page where then can pay fees (if online payment is available). Student, Parent NA
Employee Privileges
  • Manage Buildings and Allocations privilege has been removed.
  • Manage Allocations has been renamed to Classroom Allocations.

Note: The tasks an employee can or cannot perform with the privilege has not changed.

  • All privileges required to perform HR related task have been grouped under HR Management.
  • The privileges of a batch tutor and subject teacher have been updated with regards to Exam Management. A batch tutor can:
    • View exams scheduled for the batch.
    • Enter co-scholastic subject marks (CCE Exams).
    • Upscale student grades (CCE Exams).
    • View batch reports and enter remarks.

A subject teacher can:

  • Enter marks only for associated subjects.
  • View reports (Subject-wise Report & Student Ranking per Subject) only for associated subjects.
Administrator, Privileged Employee NA

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.5

Attendance

  • Attendance register isn’t viewable by teachers teaching elective subjects.
  • Attendance report showing transferred student (only for elective subjects).
  • Privileged employee is unable to mark student attendance.
  • All subjects absence details are showing in the filtered attendance report of the students.

Big Blue Button

  • No audio upon integration of Fedena with BBB.

Data Palette

  • Event dashlet shows deleted events as well.
  • ‘Examinations’ doesn’t load under an Employee’s login.

Examination

  • Unable to view CCE Consolidated Report.
  • Unable to change ‘retake’ option in previous batch exams.
  • Not allowed to delete certain exam categories.
  • Subject teacher allowed to view other subjects’ exam scores.
  • Deleted subjects of active batches appearing in CCE settings.
  • Total mark % is not being displayed in PDF Report (Archived student).
  • Tutor has the permission to enter FA scores.
  • Inactive batch name listing in consolidated and subject-wise Report of ICSE.
  • Sorting issue in FA scores (CCE).

Finance

  • CSV export of fees head-wise report displays 404 error.
  • Even though the fee isn’t completely paid, it shows ‘Yes’ for ‘Has Fees Paid’.
  • Fee collection ID is sent through internal message instead of collection name.
  • No access to GRN within Inventory Transaction Report for a user with ‘Finance reports’ privilege.
  • Particular-wise fee payment page not loading after deleting the cashier.
  • Show batch full name instead of batch name in the fees transaction report.
  • Total amount is not shown in the CSV report of the fee defaulters.
  • Incorrect ‘Amount to pay’ displayed in the fee submission form.
  • Batch transferred students are not being listed in the fee collection head-wise report.

Hostel

  • Unassigned hostel fee collections are also listed in the course-wise and student-wise defaulters page.
  • Unable to add more than 10 students in a room.
  • Hostel fee dues not being displayed for the corresponding date in the calendar for student.
  • Corresponding fees are not deleted when deleting the hostel fee collection.

Human Resources

  • Employee admission number gets prefixed by ‘E’, even if the previous Employee ID does not have ‘E’ prefixed.
  • Employee search is not working in some languages.
  • Grade automatically gets assigned when an employee’s profile is updated.

Online Payment

  • Unable to uncheck all the ‘Enable online payment’ options and save.

Student

  • Student search not working for rtl languages.
  • Section name not being displayed in the students’ profile > More > Fees page.

Timetable

  • ‘Hours per day’ validation is not being verified across all the batches.
  • Subject swap is possible for the attendance marked subject in Timetable Tracker.
  • Duplicate class timing is accepted within the same class timing set.

Transport

  • Able to assign a student transport multiple times.
  • Unassigned transport fee collections are also listed in the course-wise and student-wise defaulters page.

API

  • Not possible to update the leave type through API.

Custom Import

  • Allowing import any data in case of Employee Blood Group.

Custom Report

  • City and State missing in Employee custom report.

Discipline

  • Administrator is able to edit solved complaints.

Doc Manager

  • At the time of deleting the user there’s no check for dependency.
  • PPTX file format is not accepted.

Gallery

  • Latest pictures and categories not being displayed first.

Task

  • Task owner unable to update task posted earlier.

Fedena 3.4.3 Release Notes

3.4.3-dark

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.4.3

Feature

Description User Role

Module

SMS Package Management For institutions to be able to communicate with the students, parents, and employees through Short Message Service (SMS), Fedena must be integrated with a bulk SMS service provider. When configuring SMS settings in Fedena, you can now create SMS packages. An SMS package consists of the following:

  • SMS package details such as the service provider name, message limit, package validity, etc.
  • SMS configuration settings which includes the parameters and their appropriate values

Fedena Clients (Fedena Account Administrators) can create and assign SMS packages to individual schools created under them.

Note: Fedena Clients can no longer allow individual schools to inherit SMS configuration settings (Inherit SMS settings checkbox has been removed). Instead, SMS packages must be assigned.

Fedena Account Administrator SMS
Sort students when marking attendance and when entering marks/grades When marking attendance and when entering marks/grades for students, you can now sort students by name, roll number, or even admission number. Administrator, Privileged Employee Attendance, Examination
Fee Transaction Reference Number When collecting fees from students, for every transaction created in Fedena, you can provide a reference number based on the payment mode. The reference number can later be used to search for fee receipts. Administrator, Privileged Employee Finance
Fee Receipts List In the Finance module, a new page called Fee Receipts is added to list all the fee receipts for payments made by employees, students, and guest users against fee collections. The page features Quick search and Advanced search functionality to allow users to quickly search and print fee receipts. Administrator, Privileged Employee Finance
CCE Reports – Batch-wise Student Report You can generate the ‘Basic type’ CCE report in PDF format for all students of a batch at the same time. The Basic CCE report will include the grades obtained by the students in scholastic areas and co-scholastic areas. Administrator, Privileged Employee Examination
General Settings – Language Fedena is now also available in American Spanish. Administrator, Privileged Employee, Student, Parent All modules

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.4.3

Feature Description User Role Module
Student Profile – Fee Payment Details From a student’s profile, all the fees that the student has paid and is due to pay in the current batch as well as previous batches can be viewed. The following types of fees may be listed:

  • General (finance) fees
  • Hostel fees
  • Transport fees
  • Instant fees
  • Library fines

Note: If the Online Payment plugin is enabled and its settings is configured, students and parents can pay the unpaid fees by clicking the fee collection name.

Administrator, Privileged Employee, Student, Parent Student Profile
Student-wise Report – Fee Payment Details The Student-wise Report will now display all the fees that a student has paid and is due to pay in the current batch as well as previous batches. The following types of fees may be listed:

  • General (finance) fees
  • Hostel fees
  • Transport fees
  • Instant fees
  • Library fines

 

You can click on the fee name to go to the fee submission page and process the fee payment for any unpaid fees.

Administrator, Privileged Employee Reports
Student roll numbers in Custom Reports When generating a custom student report, you can now include student roll numbers to be displayed in the report. Administrator, Privileged Employee Custom Reports
Search for students/employees using their names when issuing library books Previously, when issuing a library book to a student or employee, you could search only using the student admission number or the employee ID. In this release, you can also use the first, middle, or last name of the student/employee to search and issue a book. Administrator, Privileged Employee Library
Functional and cosmetic enhancements to Timetable The following enhancements have been made to the Timetable module:

  • You can assign more than one teacher to a time slot.
  • A teacher’s timetable will indicate if there is a clash between classes.
  • All teachers assigned to a time slot can mark student attendance.
  • The timetable view for the Administrator and teachers is now clear and easy to read.
  • Administrators can print the timetable for all teachers. Teachers, students, and parents can also print their own timetables from their profile.
  • A few cosmetic changes when allocating classrooms in the Allocate page.
Administrator, Privileged Employee, Student, Parent Timetable
Printable Fee Receipts For every fee transaction created in Fedena, full or partial, a fee receipt is created. Each fee receipt can be printed on a newly designed layout by clicking on the fee receipt number. Administrator, Privileged Employee, Student, Parent Finance
CCE Reports – Student-wise Report When viewing the Student-wise Report, you can now view the report for each examination term or for both terms together. Administrator, Privileged Employee Examination
CCE Reports – Consolidated Report When generating the Consolidated Report for a batch, you can now filter the report based on the following:

  • Each individual assessment (FA1, FA2, FA3, FA4, SA1, or SA2)
  • Grouped assessment (SA1+SA2 or FA1+FA2+FA3+FA4)
  • Term-wise (FA1+FA2+SA1 or FA3+FA4+SA2)
Administrator, Privileged Employee Examination
General Settings – Language Arabic text translation has been enhanced. Administrator, Privileged Employee, Student, Parent All modules
Other Minor Enhancements
  • Fedena’s internal messaging system ‘Reminders’ has been renamed ‘Messages’.
  • Institutions who have integrated Moodle with Fedena, when recording students using the student admission form, the student ‘Last Name’ field has also been made mandatory.
Administrator, Privileged Employee, Student, Parent NA

 Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.4.3

Examination

  • Entering FA scores for CCE exam with only one subject displays the message “Error occurred”.
  • Unable to click the Header menu when trying to sort students in the Student Ranking per Attendance report.
  • Corresponding student’s report is not available after selecting student in archived exam report.
  • Style issue in Ranking level settings page (Safari – MacOS).
  • Transferred students are listed in exam score entry page of previous batch.
  • Certain formulae (division and multiplication) not accepted when setting up CCE, ICSE.
  • Incorrect grade shown due to rounding of marks in grouped exam report.
  • UI fixes with grouped exam PDF report.
  • The ‘CCE Reports’ link (Academics > Examination > CCE Reports) is shown even if the ‘CCE’ grading system is not enabled in the General settings page.
  • Subjects of inactive batches are shown in CCE Settings page.

Alumni

  • Show full course name and batch name throughout the Alumni module.

Custom Import

  • Missing validation when entering invalid characters in the custom import field.
  • Other language filter does not work for import logs.

Data Export

  • Unable to export if delayed job takes more than one hour to perform the operation.

Finance

  • Unnecessary batches and courses are listed in collection wise report.
  • Extra field “Total” in CSV report of Fee Collection-wise report.
  • Issue in Fee collection date in case of batch transfer.
  • Previous batch discounts are shown in the Student-wise Report of Fee Head-wise Report.
  • The payment mode values are translated in the fee submission form.
  • Fee collection appears in the Batch-wise report even-though the Fee collection name has not been scheduled for the required batch.
  • Show full batch name in fee transaction report.
  • Corresponding fine is not generated upon changing the due date for fee payment.
  • Fee collection name is not shown in the fee receipt in Spanish language.
  • Amount to pay with a fine is shown wrong in the print receipt in Pay All Fees page upon paying all fees.
  • Incorrect date format is shown for reverted transaction.
  • Deleted fee collection is also shown in the batch-wise report.
  • Fee collection name is not shown in student-wise report.
  • Unable to delete the fee particulars if no discount is created for a category.
  • Unassigned hostel fees are shown in the pay all fees page.
  • Unassigned transport fees are shown in the pay all fees page.
  • Ability to approve an employee’s payslip multiple times causing an error when trying to view the Finance Transactions report.

Human Resource

  • Unable to create Payslip for an employee with a blank payroll category.

Inventory

  • Deleted store item is also shown in the PDF and CSV report of the store items.

Online Exam

  • Unable to create question with letter “Q” in online exam.

Students

  • Course & Batch can be made as independent dropdowns in the Student Admission form.

Timetable

  • Batch name is not shown while viewing timetable in ‘View timetable’ page.

Transport

  • Unable to select ‘Employee’ users in User-wise transport fee collection page.

Google Docs

  • Unable to access Google docs from Fedena due to a recent update in Drive API.

Others

  • Incorrect date format is shown in Arabic language.
  • Optimization in Multischool Statistics.

Fedena 3.4.2 Release Notes

Fedena 3.4.2 - Release Notes (1)

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.4.2

Note: The feature names and parts of the feature descriptions are linked to articles in the Fedena support portal that contain more information about the features.

Feature

Description User Role

Module

Course-wise Exam Schedule Previously, you were only able to schedule an exam for one batch of students at a time. In this release, you can schedule a common exam for all batches of a course at the same time. Administrator, Privileged Employee Examination
Custom Payment Gateway If you use the Online Payment plugin, you must be aware that Fedena supports the following payment gateways: PayPal, Interswitch, and Authorize.net. With this release, Fedena will also support:

  • Stripe
  • Braintree
  • PayU
  • CCavenue

In addition to the payment gateways that Fedena will support, institutions can also integrate any custom payment gateway with Fedena. This will offer institutions greater control and flexibility for online payments.

Fedena Multischool Group Administrator, Fedena Account Administrator, Fedena Administrator, Privileged Employee Online Payment
Donation Transactions
  • Add custom fields to record additional information about a donor.
  • Donation transactions can now only be deleted.
  • Created donation transactions can now be printed as a CSV report.
Administrator, Privileged Employee Finance

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.4.2

Feature

Description User Role

Module

Associated employees list in Subjects Search API In this release, Subjects Search API will give you the employee numbers of the employees associated to each subject. NA NA
Continuous and Comprehensive Evaluation (CCE) Grading System Formative Assessment (FA) Calculation:The following changes have been made to Formative Assessment (FA) calculation:

  • The maximum marks must be assigned to each individual evaluation criteria of a FA group and not the FA group itself.
  • Previously, the FA criteria score was calculated by taking the average of the marks obtained for each indicator. In this release, the FA criteria score can also be calculated by summing up the marks obtained for each indicator.

Note: FA criteria calculation cannot be edited if descriptive indicator marks have already been entered for students.

  • Similar to how FA criteria is calculated, the FA group score can be calculated by taking the average of all FA criteria scores. In this release, the FA group score can also be calculated by applying a custom formula.

 

Co-Scholastic Settings:

  • When assigning a co-scholastic group to a course, the co-scholastic group description along with the group name is displayed for better clarity.
  • When scoring co-scholastic indicators, you now have to provide a grade point score instead of a grade.

 

Co-scholastic Descriptive Indicators:

You can now select the descriptive indicators that are to be displayed in the CCE Student-wise Report. In the report the indicators will be sorted from the highest to the lowest grade.

 

CCE Student-wise Report:

The Student-wise Report will now display the observation criteria as well as the descriptive indicators for each criteria.

Administrator, Privileged Employee Examination
SMS Notifications
  • Users can now receive SMS notifications when a fee (Finance, Transport, Hostel, Instant Fee payment) is submitted and processed.
  • Previously, SMS notifications were sent to the users only when specific activities were performed in the Fedena interface. For example, when exam results are published, students and parents will receive a SMS notification. In this release, users will receive notifications even when specific activity is performed through Custom Import and using Fedena API.
Administrator, Employee, Student, Parent SMS
Finance – Collecting and processing all types of student fees from a single view To make student fee payment simple and convenient, all types of student fees, such as finance fee, transport fee, and hostel fee can be collected and processed right from the Finance module. Administrator, Privileged Employee Finance
Finance – Recording deleted/reverted transactions Previously, only the following type of transactions when reverted were listed in the Reverted transactions page:

  • Finance fee
  • Transport fee
  • Hostel fee
  • Library fine
  • Instant fee

In this release, the following type of transactions when deleted/reverted will also be listed as a reverted transaction in the Reverted transactions page:

  • Income and Expenses (Salary, Inventory, Sales in Inventory, Custom finance category)
  • Donation
  • Inventory
  • Refund
Administrator, Privileged Employee Finance
Student fee preferences A student’s fees preferences can be specified from the student’s profile (More > Fees):

  • Create fee collections for the student.
  • Do not create fee collections for the student in the current batch, however, fee collections can be created after the student is transferred to another batch.
  • Do not create fee collections from now on, even if the student is transferred to another batch, or registers for a new course.
Administrator, Privileged Employee Student Profile
Managing students who are absent for an exam or not applicable for an exam The following changes have been made to manage students who may be absent for an exam and students for whom an exam may not be applicable:

  • When entering marks, students can now be marked absent by selecting the Absent checkbox.
  • If a subject exam is not applicable for a student, do not enter marks for that student. The subject will not be displayed in the report.
  • For a ‘Previous Batch Exam’, the ‘Retake’ option will be available only for students who were marked absent.
  • When you are custom importing exam scores, if marks are not entered for a student, then the student will be marked absent. If an exam is not applicable to a student, the student must be omitted from the corresponding CSV file.
Administrator, Privileged Employee Examination
Filtered Employee Attendance Report You can now generate the employee attendance report for a specific date range. Administrator, Privileged Employee Human Resource
General Settings – Language Spanish and French translations have been enhanced. Administrator, Privileged Employee, Student, and Parent All modules

What’s removed from Fedena

Automatic Transactions – Setting up automatic deduction transactions for finance categories functionality has been removed.

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.4.2

Applicant Registration

  • Printed PDFs do not show the attachment information.
  • Applicant fee payment status is shown as ‘Not paid’ even though amount to be paid is zero.
  • Pay button must be disabled if the amount to be paid is zero.

Custom Reports

  • Error 500 displayed when attempted to generate a custom report with an additional field containing “.” as one of the input criteria.

Data Export

  • All recent jobs to be shown at the top in Data Exports page.

Doc Manager

  • Deleted privileged folder is shown for students, but hidden for administrators.

Examination

  • “No exam” type subject name is shown in Assessment-wise Report and Subject-wise Report.
  • In Internal Assessment Groups create and edit page, lowercase letters aren’t considered during calculation.
  • Subject teacher has no permission to enter the marks for a particular subject.
  • Class designation is shown for all batches in view and only once in PDF.
  • Unable to select the date from the calendar if we encounter any error during exam creation.
  • Employee is unable to view the Archived student report in Examination report center.
  • Through ‘Edit’, it’s possible to create duplicate exam for the same subject.
  • Combined score doesn’t show the grade in Grouped Exam Report.
  • Cannot enter 0% in ‘Marks’ field for a class designation.
  • Style issue in PDF of consolidated report.
  • Subject name not shown when editing a subject exam.
  • Grouped exam records are not deleted from the back-end when exam groups are deleted.

Finance

  • Fee Structure PDF doesn’t have fee collection, category and dates.

Human Resource

  • If an individual payslip category is approved by the administrator, a 500 error is displayed in View Payslip page.
  • Date isn’t shown in the Attendance Register.
  • Marital status of employee gets reset to ‘Single’ if employee profile is imported into Fedena through Custom Import.
  • Ability to assign the default administrator as a teacher for a subject.

Inventory

  • No permission to export the CSV reports.

Online Exam

  • Unable to reset an exam.

Settings

  • Cannot create more than one elective group for a batch.
  • Disable exam management link from a tutor privileged employee.
  • Elective group name cannot be edited in the Manage Subject

Students

  • Error 500 is displayed when attempted to view a PDF report for retrieved results when searched for a student from autosuggest menu.
  • Wrong authorization object is being passed to breadcrumb for batches/show page.

Timetable

  • Only one employee has the permission to mark the subject-wise attendance for an elective subject.

Miscellaneous

  • Inconsistent page breaks in generated PDF documents.

Fedena 3.4.1 Release Notes

Design-RN

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.4.1

Note: The feature names and parts of the feature descriptions are linked to articles in the Fedena support portal that contain more information about the features.

Feature Description User Role Module
Assigning student roll numbers Assign roll numbers to students. Roll numbers are unique identification numbers assigned to students at the time of admission or after admission. Roll numbers are unique only to students within a batch. This means no two students of a batch can be assigned the same roll number. Administrator, Privileged Employee Settings
Consistent date and time format throughout Fedena Date – Set the date format to determine how dates will be displayed throughout Fedena. The date formats available are:

  • DMY – Date/Month/Year
  • MDY – Month/Date/Year
  • YMD – Year/Month/Date

The available date separators are:

  • / (forward slash)
  • (hyphen)

Dates are displayed in either predefined long formats or short formats. An example for the long date format is March 10, 1986. An example for the short date format is 10/03/1986.

Time – Time is now consistently displayed in 12 hour format (HH:MM AM/PM) throughout Fedena. For example, 11:30 AM.

Administrator, Privileged Employee General settings
Institution type setting Specify the institution type in the General settings page when setting up your institution. The institution type can be set to:

  • K-12 – Refers to educational institutions that cover kindergarten all the way to class/grade 12 (primary and secondary education).

If the option K-12 is selected, the term ‘Class’ will be used throughout Fedena’s interface to indicate ‘a year of education’. ‘A year of education’ can be, Grade 7, Class 7, Standard 7, or Form 7; depending on your country’s educational system.

  • Higher Education – Refers to educational institutions such as universities and colleges that offer education beyond secondary education. For example, a two or three year degree of a chosen subject.

If the option Higher Education is selected, the term ‘Course’ will be used throughout Fedena’s interface to indicate ‘the study of a particular topic in an institution. Examples of courses are Zoology, Business Administration, and so on.

If the institution type is not specified, by default the term ‘Course’ will be used throughout Fedena.

Administrator, Privileged Employee General settings
Batch summary View the following information about an active batch on the Batch summary page:

  • List of students in the batch
  • Student attendance details for the day. This is available only if you mark attendance Daily.
  • Subject and employee allocation details for a timetable
  • Timetable for the day along with class room allocation details
  • Calendar event details
  • Examination status details
Administrator, Privileged Employee Settings
Activating and deactivating batches A batch becomes inactive when all students of a batch are transferred to a new batch, or when all students of a batch are graduated in Fedena. In this release, you can view the list of inactive batches, and also make a batch active or inactive right from the Manage Batch page (module access icon > Administration > Settings > Manage Course/Batch > Manage Batch). Administrator, Privileged Employee General settings

 

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.4.1

Feature Description User Role Module
Creating a discount for a fee particular Previously you were only able to create a discount on a fee category. In this release, you will be able to create a discount on a fee particular as well. Administrator, Privileged Employee Finance
Managing student fee collections Managing student fee collections has become easy. The new enhanced user interface will allow you to easily add and remove fee particulars and fee discounts from fee collections. Administrator, Privileged Employee Finance
Creating instant fee particulars and instant fee discounts To help you speed up your student fee collection process, you now have the option to create instant fee particulars and instant fee discounts when collecting student fees. You do not have to go through the complete process of creating fee categories, fee particulars, fee discounts, and fines. Administrator, Privileged Employee Finance
Collecting student fees – Cashier name When collecting student fees, the payment history will now also display the name of the employee (Cashier) who has collected the fee and created the payment transaction in Fedena. Administrator, Privileged Employee Finance
Managing timetables The following enhancements have been made to the Timetable module:

    • You can now set any weekday as the first day of the week based on your institution’s academic calendar.
    • The workflow to create a timetable has been modified. You must first create class timing sets and then assign a class timing set to each weekday before creating the timetable.
    • You can now assign different class timing sets to each weekday from the Set weekdays & class timing sets page (module access icon > Academics > Timetable > Set weekdays & class timing sets).
    • Apart from a few cosmetic changes to the interface when creating class timing sets, the functionality to manage class timing sets (as see in the image below) for a batch has been removed.For Release Notes
  • When editing weekdays and class timing sets for a batch, you can now select the date from which you want the changes to be applied.
  • The user interface has been enhanced making it easy to assign employees to class timing records when creating a timetable.
  • You can now print a timetable (module access icon > Academics > Timetable > View Timetable) as a CSV file. In a printed timetable, breaks are indicated as a thick grey line between periods.
Administrator, Privileged Employee Timetable
Tutor privileges Previously, an employee assigned as a batch tutor could only mark student attendance for the batch. In this release, the tutor can also view (module assess icon > Academics > Batch summary) the batch summary details, as well as view student profiles who belong to the batch. Administrator, Privileged Employee (Tutor) Settings
Custom Reports
  • Previously, when generating a custom student report, you were only able to generate the immediate contact details of a student. In this release, you can generate the contact details of all guardians as well.
  • When generating a custom employee report, you can now include the Employee category field to be displayed in the report.
Administrator, Privileged Employee Custom Reports
Top-level domain (TLD) size Previously, the top-level domain (TLD) size was restricted to three characters. In this release, the TLD size limit has been removed. NA NA

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.4.1

API

  • Common events are not listing in event API
  • Access issue in student profile view for parent login
  • Biometric information missing in API employee profile

Applicant Registration

  • Duplicate registrations are allowed
  • Unable to delete attachments
  • Rectify subject selection and amount to be paid
  • User is unable to complete the registration if the number of electives selected is zero
  • Unable to allot an applicant when auto increment logic is not followed

Attendance

  • Attendance report of student profile shows incorrect data when swap is done
  • Filtered attendance report shows ‘total number of working days’ for subject-wise attendance

Blog

  • User is unable to unfavourite a blog post

Custom Import

  • Employee payroll data gets uploaded to the deleted category
  • Unclear error message shown after uploading student admission details with additional field
  • Unable to import employee “Fax”
  • Allows any data in case of additional details (check box / selection box)
  • Unable to import books when special characters are used in CSV
  • Error 500 thrown in book import with tags

Examination

  • CCE subject-wise report scores not rounded
  • Breadcrumbs in Examination result entry page to show batch full name
  • SA mark percentage not shown in Subject-wise report and Assessment-wise report
  • IA scores not visible in Subject-wise report and consolidated report

Finance

  • Fee collection not shown for batches that have no students in case of fee import
  • When a batch is inactive, Master Fee Categories created for that batch cannot be deleted or edited

Forms

  • Not possible to edit the weights of a used Feedback form template

Gallery

  • Redirection to dashboard when clicked on category name
  • Can’t add files to gallery when no student is selected

Human Resource

  • Unable to mark/update attendance of employee in case of large names
  • Prevent double click in one click payslip generator
  • Change “Approving Manager Name” to “Approved by” in leave application page
  • Payslip structure repeating in case of multiple clicks for individual payslip creation

Library

  • The text box to enter student name reads ‘Payee’ instead of ‘Payer’ in Library Fines page
  • Delete link for issued book is enabled

Mobile

  • Error 500 in the mobile attendance view if the batch contains no subjects in subject-wise attendance
  • Subject swapped employee has the permission to mark the attendance for other dates also

Poll

  • User is able to view the poll results before he casts his vote

Miscellaneous

  • Show permitted resolution in student/employee admission page

Reminder

  • Create/Send Reminder: Scripts should be disabled in the message

Remarks

  • When the remarks are split across lines, the words are not wrapped properly

Students

  • Student search using full name doesn’t work

Timetable

  • Weekly classroom allocation throwing 500 in Portuguese locale

Release Note for Fedena 3.4

Fedena_Release_Note (1)

What’s new in Fedena

Here is the list of new features included with this release of Fedena 3.4
Note: Click on the feature name to view a more detailed description.

Feature Description User Role Module
Day-wise Attendance Report The Day-wise Attendance Report displays the number of students present in your institution for a specific date, as well as the number of students absent in each batch for a specific date. Administrator, Privileged Employee Attendance
Reverting an archived or graduated student In addition to searching and viewing a former student’s information, you can also make a former student active by reverting the archived or graduated student. By reverting the student, all settings and archived records of the student are restored, except the following settings:

  • Placement
  • Online exam
  • Hostel
  • Transport
Administrator, Privileged Employee User Management
Vehicle Additional Details Add custom additional fields to record any type of vehicle information based on your institution’s requirements. Administrator, Privileged Employee Transport
Vehicle Route Additional Details Add custom additional fields to record any type of vehicle route information based on your institution’s requirements. Administrator, Privileged Employee Transport
User-wise Transport Fee Collection In addition to creating a transport fee collection for each batch, you can also assign an existing transport fee collection to a student, or you can create a new transport fee collection for each student or employee. Administrator, Privileged Employee Transport
Hostel Additional Details Add custom additional fields to record any type of hostel information based on your institution’s requirements. Administrator, Privileged Employee Hostel
Hostel Room Additional Details Add custom additional fields to record any type of hostel room information based on your institution’s requirements. Administrator, Privileged Employee Hostel
User-wise Hostel Fee Collection In addition to creating a hostel fee collection for each batch, you can also assign an existing hostel fee collection to a student, or you can create a new hostel fee collection for each student. Administrator, Privileged Employee Hostel
General Settings – Language Fedena is now also available in Dutch. Administrator, Privileged Employee, Student, and Parent All modules

What’s enhanced in Fedena

Here is the list of enhanced features included with this release of Fedena 3.4

Feature Description User Role Module
Data Palette Optimization The Data Palette plugin has been significantly optimized by reducing the load time of the user’s dashboard and by loading and displaying dashlet information quicker, thereby improving performance and the user experience. Also, to provide a more interactive user experience, dashlets will no longer only display information, but will also contain links, so when a user clicks the link, the appropriate information is displayed allowing the user to act immediately. Administrator, Privileged Employee, Student, and Parent Dashboard
Finance Control Privileges With the Finance module comprising of a large number of features and plugins, as well as interdependencies with other modules, in this release, we have included various finance privileges that can be assigned to employees depending on the role played in the institution. Administrator, Privileged Employee Finance
Custom Fee Payment Date Previously, you were allowed to create a fee payment transaction only for the current date. In this release, you will be able to select a past or future date and create a fee payment transaction. Administrator, Privileged Employee Finance
Managing Fee Refund You can now create a fee refund for a specific amount, edit and delete a refund rule, as well as revert a fee refund. Administrator, Privileged Employee Finance
Fee Defaulters Due Date Previously, all students were listed as a fee defaulter until the fees were paid. In this release, students are listed as a fee defaulter only if the fee collection Due Date has passed. Administrator, Privileged Employee Finance, Transport, Hostel
Online Exam – Viewing correct answers in answer sheets After a student completes an Objective or Hybrid online exam and views the exam results, the student will now be able to see the right answer for all the incorrectly answered and skipped objective type questions. Students Examination
Calculating CGPA If your institution follows the Grade Point Average (GPA) grading system, you can now choose to calculate CGPA for students using either one of the following methods:

  • By GPA Average
    Formula 1
  • By Credit Hours
    CGPA
Administrator, Privileged Employee Examination
ICSE Reports The following enhancements were made to ICSE reports:

  • The CSV output of the Subject-wise Report and the Consolidated Report will also include the filter criteria used to generate the report.
  • When viewing the report for a student, the grading levels set by the user is displayed as a reference at the bottom of the page.
  • Rounding off marks – Marks will be rounded off as explained in the example. Example: Marks between 85.50 and 85.99 will be rounded off to 86. Marks between 85.01 and 85.49 will be rounded off to 85.
Administrator, Privileged Employee Examination
Payroll Categories and Payslip Previously, payroll categories with zero entries were displayed in the employee’s payroll details and payslips. In this release, payroll categories with zero entries will not be displayed in the employee’s payroll details and payslips.Also, on an employee’s payroll page, the payroll categories have been categorized into Earnings and Deductions for better clarity when viewing or editing. Administrator, Privileged Employee Human Resource
Custom Reports – New Student Report When generating a custom student report, you can now include the Parent username field to be displayed in the report. Administrator, Privileged Employee Custom Reports
Managing timetables The following enhancements were made to the Timetable module:

  • Setting up a class timing set for a batch – When you add a new batch in Fedena, a ‘Default’ class timing set is automatically assigned to the batch. The ‘Default’ class timing set must be edited to add class timing records. So the next time you add a new batch, the ‘Default’ class timing set is automatically assigned.
  • Editing a class timing set – If a class timing set is assigned to a batch that is assigned a timetable, you can then only edit the existing class timing records and not delete or add class timing records.
  • You can now use the Manage timetable button to assign or unassign a batch to or from an existing timetable.
  • Editing a timetable date range –When you extend a timetable date range and click the Update button, the timetable will split in to two timetables. Both timetables will continue to have all existing settings.
  • Editing a timetable’s subject entries – Previously when a user clicked the Edit Entries button, all attendance entries, swapped timetable entries, and class allocations were deleted for the complete timetable period. Now when you click the Edit entries button, you can select the batch and edit the subject entries. Any change made to a subject entry for which attendance has already been marked, all attendance entries, swapped timetable entries, and class allocations will be deleted for that particular subject entry, for the complete timetable period.
  • Editing Weekdays – If you change the weekdays for a current timetable, the change is reflected in the attendance register only from the date the changes were made.
  • Fedena Mobile version – Now swapped employees can also mark student attendance using Fedena’s mobile app.
Administrator, Privileged Employee Timetable
Managing applications When adding a secure application in Fedena, you can choose to open the application within Fedena’s frame or in a new tab. Insecure (HTTP) applications will open in a new tab by default. Administrator, Privileged Employee, Student, and Parent App Frame
Custom Imports – Data import error message If a custom data import failed, a clear error message is displayed on the Log Details page that will help the user act accordingly. Administrator, Privileged Employee Custom Imports
SMS Alert Format The automatic SMS alert format has been updated to comply with the Telecom Regulatory Authority of India (TRAI) guidelines. Administrator, Privileged Employee, Student, Parent SMS

 

Issues Fixed

Here is the list of issues fixed in this release of Fedena 3.4

Settings

  • Can’t assign previous batch subjects

Reminder

  • When a reply is sent without the subject, the message is not received

Data Palette

  • Book details are not shown in the dashlets under Book Return Due after the book is issued and renewed
  • Denied leave applications are shown in palette

Attendance Register

  • Tutor has no permission to mark daily-wise attendance and view the reports if he is not associated to any subject
  • Internal server error (500) in Attendance Register page for swapped subject

Human Resource

  • Employee Payslip PDF headers are not i18n compatible
  • Deleted subject is listed in Employee – Subject association page
  • Employee doesn’t receive e-mail if his leave is denied post approval by manager
  • Unable to select past date as reset date while creating employee leave category
  • Unable to recreate the payroll category with the deleted category name

Reports

  • Former student details report shows the date of archiving instead of the date of leaving
  • Archived student’s marks are not shown in the Subject-wise Report
  • Normal employee is able to view ICSE reports

Examination

  • It is possible to delete FA Criteria even though it contains Descriptive Indicators
  • Creating exam for “No Exam” subject is possible
  • It is possible to delete the exam after marks are entered in case of normal grading system
  • Can’t edit remarks in student-wise report
  • Remark entered in a new line doesn’t show up accordingly
  • Student’s CCE report in PDF shows subject for which exam wasn’t created

Finance

  • For a particular category, total percentage exceeds 100% in case of Automatic Transactions
  • View of Automatic Transactions page isn’t meaningful to the user
  • Incorrect data is shown in Fee Collection-wise Report
  • Permission issue in Finance Reports page for other Finance Categories

Timetable

  • Not possible to delete the timetable entries if the subject isn’t associated to any teacher
  • All the batches are not removed from a class timing set in the first attempt
  • If the batch end date has elapsed, then no need to list that batch under the current and future timetable view
  • Timetable of a batch and its PDF report don’t match
  • Sorting of class timings in the increasing order of time while viewing/editing/creating a class timing set
  • After changing the weekdays attendance count of past dates also changes
  • Marked attendance entries are not removed after editing timetable

Student

  • SMS is not sent to immediate contact after configuring sibling for a student
  • Parent gets incorrect SMS once added as emergency contact for his ward
  • Unable to add immediate contact if duplicate guardians exist

Online exam

  • Previous batch exam is shown for student post batch transfer
  • Student is unable to view online exam report after closing the window

Custom report

  • Unable to create custom report once an error is encountered
  • Error message is not shown if user forgets to enter name in custom report page

Applicant registration

  • Inactive subject is shown in applicant registration form

Data export

  • Exports with larger data fail without a proper status message

Library

  • Finance transactions are not listed in library report page

Custom import

  • Bulk editing employee privilege without any values removes existing privileges also
  • Bulk Edit for Employee Admission (with optional additional detail fields) throws pseudo error, which confuses the user
  • Female students are shown in male hostel due to CSV upload with ‘F’ for ‘female’

Mobile

  • Subject swapped employee has no permission to mark the attendance in mobile view
  • Attendance marking option is shown in mobile view even though timetable entry isn’t available

Placement:

  • After archiving a placement admin can approve or reject registration
  • Can’t archive past placement

Online payment

  • Facility to set the preferred currency for PayPal payments
  • Interswitch payment gateway redirects to test URL

Transport

  • Not possible to pay the reverted fees in transport
  • Fees due isn’t updated in calendar post complete payment of transport fee

Security

  • Cross-site Request Forgery prevention in Oauth login

Introducing Fedena 3.3

Fedena new release

As a part of our effort to provide our customers with the best of experiences of Fedena, we have come up with a new updated version of Fedena 3.3. This new version promises you a quality management software for schools and colleges with richer user features. Follow the release note below to know more about the latest version.

Write to us for your valuable feedback and any further information at info@fedena.com.

Core Features

Force deletion of student in case of data dependencies
Fee Headwise Report
Remarks Module
ICSE Grading System
Multiple Fee Payment and Particular-wise Fee Payment

Addons

Sales in Inventory
Interswitch Payment Gateway Enhancements
Color Themes

Language Updates

Added support for Gujarati and Turkish

Issues Fixed

E-mail

  • Scheduled job fails for E-mail Alerts
  • Remove “Send Email” option for parent

Reminder

  • Page load time is very high during reminder creation

Users

  • Style issue in employee profile page

Students

  • If no student is present in a batch then show flash message inside the elective subject assignment page
  • Selected date changes upon encountering an error in Student Admission page
  • Student Additional Details record does not get deleted when a student is deleted
  • Batch name is not shown in archived student profile page

Dashboard

  • ‘Administration’ tab is not shown for user with ‘Manage course/batch’ privilege

Online Exam

  • Online exam for which end date has elapsed could be published
  • Online Exam option should not be shown in parent login

Applicant Registration

  • Unclear flash message if the batch does not contain all the subjects as chosen in Applicant Registration page
  • Same student could be allotted a batch more than once with same admission number in Applicant Registration page
  • Change  the name ‘Download’ to ‘View attachment’ and open the attachment in a separate tab in View Applicants page

Attendance

  • Marking attendance prior to admission date is allowed
  • No SMS is sent and reason is blank in the email in case of rapid attendance
  • Duplicate batch name is shown in Attendance Register page

Custom Import

  • Unable to import exam score in Custom Import
  • Guardian custom import has no validation

Reports

  • In Examwise report, ‘PDF report’ button to be renamed as ‘Consolidated PDF report’
  • Teacher has no permission to view CSV report for Grouped Exam report

Events

  • During event creation for employees, “Select a Course” label is shown for department selection

Finance

  • Salary account details is not shown in Finance Compare Transaction page
  • Remove the title ‘Delete’ from the Master Fee Category listing table
  • In Finance Category page, sort order changes to ‘oldest-first’ after a category is created
  • ‘Payslip Date’ to be changed to ‘Payslip Period’ in Employee Payslip page, including PDF
  • Inactive payroll category is shown in View Payslip page
  • ‘Amount to pay’ is shown wrong for student fees
  • Discount is shown incorrectly while viewing fee collection
  • Discounts of former students is shown in the Discount list page
  • Total fees in the fee structure PDF is shown wrong
  • In ‘Finance reports’, transaction accounts from unassigned plugins are shown for new schools
  • Negative value is shown for ‘Amount to pay’ in the fee defaulters page after fees is paid
  • Reason is not shown in the PDF report of rejected payslip
  • Student category cannot be changed if unpaid fees exists for that student

Hostel

  • Error 500 is thrown after allocating student to hostel
  • Even though room rent is more than 9999.9999, unpaid hostel fees in student profile is shown as ‘9999.9999’ only

Transport

  • Even though bus fare is more than 9999.9999, unpaid transport fees in student profile is shown as ‘9999.9999’ only

Inventory

  • GRN PDF does not show ‘Grand Total’ value
  • Alignment issue in indent creation page
  • Items from deleted store are shown in search results

Mobile

  • Mobile View Fee Status does not show any information

Library

  • Alignment issue in book edit page

Online Payment

  • Unable to repay after a reversal

General

  • Parent can access all the pages that student can access
  • Should not allow to select elective subject from parent login

Apps

  • Unable to access apps in case of Hindi & RTL languages

Examination

  • Multiple exam score entries are shown for the same student and same exam

Previous Release notes:
Fedena 3.2
Fedena 3.1.1

Fedena 3.1
Fedena 3.0